Country: Turkey
Closing date: 26 Apr 2016
Position Title: Program Coordinator - Turkey
Solicitation Number: SOL-OFDA-16-000037
Salary Level: GS-13 Equivalent: $73,846 - $96,004
Issuance Date: April 5, 2016
Closing Date: April 26, 2016
Closing Time: 12:00 P.M. Eastern Time
Dear Prospective Applicants:
The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Program Coordinator under a United States Personal Services Contract (USPSC), as described in the attached solicitation.
Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials:
- Complete resume. In order to fully evaluate your application, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.
(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(e) U.S. Citizenship.
(f) Optional: Where you heard about this job (FedBizOps, OFDA Jobs, Career Fair, etc.).
Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
- USPSC Application form AID 302-3. Applicants are required to complete and sign the form. This form must be physically signed. Electronic signatures will not be accepted.
Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.
Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume must be emailed to:
OFDA Recruitment Team
E-Mail Address: recruiter@ofda.gov
Website: www.OFDAjobs.net
Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.
Sincerely,
Renee Reed
Contracting Officer
DUTIES AND RESPONSIBILITIES
This position requires an individual who is able to reside in Adana, Turkey, as determined in consultation with the Embassy and the Mission and subject to security and programmatic considerations. The selectee must be prepared to function effectively in a challenging and restrictive work environment and be willing to strictly adhere to U.S. Embassy security guidelines.
The Program Coordinator for the Syria Response manages response planning, assessing, reporting, personnel tracking, information analysis, and documentation activities and makes recommendations based on an analysis of information. The Program Coordinator may also serve as the Acting Team Leader when the Team Leader is absent. Working directly under the guidance and supervision of the Team Leader, the Program Coordinator shall:
• Engage in substantial coordination with the RMT, other offices, PSPM members, the U.S. Embassy as well as representatives from other USG agencies, other donor governments, and UN/PVOs/NGOs/IOs to develop an inclusive US response. A highly collaborative work style is required.
• Serve in a critical role in the development and implementation of OFDA’s Syria humanitarian response plans and strategy.
• Identify potential UN and NGO partners for possible OFDA funding, and discuss and review grant proposals with potential partners and OFDA program and technical staff.
• Interface with implementing organizations regarding project proposals submitted for OFDA funding to ensure proposals meet OFDA’s program objectives and grant guidelines.
• Serve as primary interface with NGO, IO, and UN partners on programmatic issues.
• Serve as the team’s representative for policy and planning efforts, as assigned by the Team Leader.
• As security allows, travel to assess, evaluate, and monitor programs and make recommendations for interventions in the area of responsibility. Report on the quality of the grantees’ work, noting deficiencies, attributes, and evolving operational conditions.
• Review program reports to ensure that program objectives have been achieved.
• Ensure the satisfactory completion and reporting of assessments.
• Ensure the monitoring of USG-funded relief activities.
• Identify the need for specific technical specialists and request them per OFDA procedures. Brief and supervise such specialists.
• Develop and execute official documents, including but not limited to memos, cables, and information requests.
• Monitor humanitarian coordination systems to ensure effectiveness, intervening appropriately when necessary.
• Conduct regular planning, briefing, and debriefing sessions for team members.
• Ensure that team members regularly submit updates on situation status, work progress, and significant events.
• Travel in and outside of Turkey, as required, on short notice and for possibly extended periods of time.
• Oversee cable reporting and distribution process.
• Oversee the proper documentation of all team activities.
• Conduct critiques of plans’ effectiveness, analyze information gathered by the planning staff, and make associated recommendations for action.
• May serve on Washington-based RMTs, which provides services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.
• May serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
• Plan approach or methodology to be used in carrying out assignments.
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)
Bachelor’s degree with significant study in or pertinent to the specialized field (including but not limited to international relations, economics, public health, disaster management or a related field), plus seven (7) years of progressively demonstrated experience in emergency relief, disaster risk reduction and/or disaster preparedness programming and management. One (1) year of this experience must have been obtained overseas as demonstrated by short-term deployments or assignments in emergency situations.
OR
Master’s degree with significant study in or pertinent to the specialized field (including but not limited to international relations, economics, public health, disaster management or a related field), plus five (5) years of progressively demonstrated experience in emergency relief, disaster risk reduction and/or disaster preparedness programming and management. One (1) year of this experience must have been obtained overseas as demonstrated by short-term deployments or assignments in emergency situations.
SELECTION FACTORS
(Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)
● Applicant is a U.S. Citizen.
● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
● USPSC Application form AID 302-3. Completed and signed. This form must be physically signed. Electronic signatures will not be accepted.
● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information (SCI) level security clearance as provided by USAID.
● Ability to obtain a Department of State medical clearance.
● Satisfactory verification of academic credentials.
APPLICANT RATING SYSTEM
The applicant rating system factors are used to determine the competitive ranking of qualified applicants in comparison to other applicants. Applicants must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:
Professional Experience (10 points):
• Experience managing humanitarian interventions in an international disaster context across the entire disaster management cycle to include emergency response, early recovery and transition, disaster risk reduction, and resilience.
• Experience working in a high threat environment.
• Experience conducting remote monitoring of projects.
• Diplomatic, interpersonal, and representational skills in order to work effectively with other donors and diplomatic missions at senior levels in the midst of international humanitarian crisis situations.
• Middle East experience.
Skill and Abilities (10 points):
• Demonstrated skills and abilities in coordinating relief, transition or disaster risk reduction activities with host governments in the midst of humanitarian crisis situations.
• Demonstrated skills and abilities in coordinating relief, transition or disaster risk reduction activities with other donors and diplomatic missions in the midst of international humanitarian crisis situations.
• Demonstrated skills and abilities in coordinating relief, transition or disaster risk reduction activities within the USG.
• Demonstrated ability to communicate complex humanitarian issues to a range of audiences through written products.
• Experience in providing briefings and communicating effectively in meetings.
Program Management (10 points):
• Demonstrated experience developing, designing, or evaluating proposed humanitarian interventions against response or disaster risk reduction strategies and identified need.
• Demonstrated experience managing USG acquisition and assistance awards to include post-award administration and regulation compliance.
• Demonstrated knowledge of USG acquisition and assistance regulations.
• Demonstrated experience coordinating with multiple country representatives to develop, track, and maintain a large budget.
• Demonstrated experience working on and leading teams.
Interview Performance (50 points)
Satisfactory Professional Reference Checks (20 points)
Total Possible Points: 100
BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Applicant Rating System. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.
Applicants are required to address each factor of the Applicant Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Applicant Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.
The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an applicant. OFDA reserves the right to select additional candidates if vacancies become available during future phase of the selection process.
How to apply:
APPLYING:
Applications must be received by the closing date and time at the address specified in the cover letter.
Qualified individuals are required to submit:
- Complete resume. In order to fully evaluate your application, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.
(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(e) U.S. Citizenship.
(f) Optional: Where you heard about this job (FedBizOps, OFDA Jobs, Career Fair, etc.).
Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
- USPSC Application form AID 302-3. Applicants are required to complete and sign the form. This form must be physically signed. Electronic signatures will not be accepted.
Additional documents submitted will not be accepted.
By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.
To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.
DOCUMENT SUBMITTALS
Via email: recruiter@ofda.gov
