Finance Assistant / Cashier

Country: Türkiye

Organization: INTERNATIONAL HUMANITARIAN RELIEF

Closing date: 3 Jun 2023

Background:

International Humanitarian Relief (IHR); was established and registered in June 2011 in Vienna, Austria; registered in October 2014 in Beirut, Lebanon, and registered in January 2016, in Istanbul, Turkey Austria, IHR Lebanon, and IHR Turkey are legally and financially independent organizations.

IHR is committed to providing emergency aid to the most deprived communities through substantial long-term solutions in addition to its work to improve the situation of both the refugees and host communities through focusing on Food Security, livelihoods, Water Sanitation and hygiene, protection, education, nutrition, environmental sustainability, sanitary infrastructure, community service, and others.

IHR Webpage:https://www.ihrelief.org/en**/**

Job Responsibilities:

Ensure cash management by being responsible for all cash boxes: guarantee that the money is disbursed and/or the advances given according to the rules, and from the right cash box and allocated to the relevant project(s).
Regular cash reconciliation (ensuring that physical cash balances are matching cashbook records).
Sending updated cash position to Finance expert / Finance officer on a weekly basis.
Do the follow-up of the advances given and settled on time.
Inform on a regular basis if there are enough funds in the cash boxes for all projects.
Guarantee that the exchange of currency is done properly and from a reliable exchange office.
Check the vouchers and the relevant supportive documents (quality, authenticity, reliability, accuracy, and fairness).
Participate, if needed, in the major payments which have to be done in the field.
Collect the relevant supportive documents in regard to the expenses/ purchases/ payments done in the field.
Upload and file all posted vouchers after getting the signatures needed.
Ensure due payments for all items and services (after approval) and advances.
Guarantee the respect of IHR financial guidelines and procedures.
Ensure that Turkish Accounting Rules are met with each voucher/ transaction done by the Finance Assistant / Cashier.
Routinely work with and be responsible for the original payment and related supporting documents entrusted to him/her: collect, check for compliance, process, file according to instructions, and maintain confidentiality about the content of the documents.
Scan Vouchers for all projects and be responsible for filing electronic scan files and the overall organization and maintenance of the scanned archive.
Substituting other staff during their absence.
Prepare direct payments from HQ after checking contracts and invoices.
Fulfillment of any other tasks assigned by the management that correspond in general with the nature of this position.

Other:

Perform any other duties and tasks commensurate with the post's responsibilities and level.

Note: the above-mentioned key responsibilities/accountabilities are illustrative ones. Another future responsibility/accountability may be assigned to the job, depending on the department's organizational chart.

Qualification (education/work experience)

Finance/Accounting qualification

Work Experience: 1 to 2 years of professional experience in a similar position, preferably in a non-profit organization.
Advanced level of English writing & Speaking skills and Turkish.
A desire to learn and work in a challenging but rewarding environment.
Ability to work under pressure alone and as part of a team.
A strong sense of integrity.
Attention to detail.
Good working knowledge of Excel.
Ability to work under minimal supervision and deliver on set objectives within given Deadlines.
Approachable and willing to listen and assist finance and non-finance colleagues.
Ability to occasionally work with a varying schedule including occasional evenings, early mornings, and weekends as needed to accommodate wide-ranging time zones and the occasional weekend meeting.