Country: Türkiye
Organization: Watan Syria
Closing date: 30 Jun 2023
Job Summary
Working under the supervision of the Operation Manager, the Administrative Assistant will perform a variety of general administrative and clerical services. The incumbent will be required to both take direction and work intuitively to support the completion of the department’s goals and objectives in a professionally and culturally appropriate manner.
The applicant must be proficient in both Turkish and English languages, ready to handle mutliple tasks, and fexible with working hours.
Position Requirements
- Administrative Diploma Or Secretary Diploma
- Turkish and English profeciency in both spoken and written
- Minimum three years’ professional experience in relevant field
- Experience in relief sector
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
- Ability to analyse and revise operating practices to improve efficiency.
- Detail oriented and comfortable working in a fast-paced office environment.
- Exceptional communication skills.
- Exceptional reports writing skills.
- Superior organization skills and dedication to completing projects in a timely manner.
- Ability to adapt to new environment.
Responsibilities
Executive Administrative Assistant / Turkey - Gaziantep will be responsible mainly for :
- Actively participates in the department’s meetings;
- Works cooperatively with all team members to support the achievement of work plan activities designed to achieve identified goals and objectives;
- Operates office equipment such as computers, photocopiers, voice mail messaging systems and computer scanning equipment to complete department tasks;
- Performs clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings for the Manager or designate;
- Coordinates and organizes department meetings and conferences including meeting venue bookings, catering requirements, sets up the room with audio-visual equipment and tends to other requirements of department meetings;
- Completes internal and external correspondence, legal documents, form letters and other documents, and distributes them as directed;
- Prepares meeting agendas, records and distributes meeting minutes, and maintains organized files of same;
- Coordinates and completes significant special projects independently or in cooperation with other groups as directed by the Manager, or designate;
- Develops, implements and maintains WATAN procedures within the department;
- Arranges for department team travel including making hotel accommodations transportation bookings;
- Understands and adheres to all WATAN policies and procedures.
How to apply
Or you can send your CV with the title of position to: careers@watan.foundation
