Logistics and Procurement Assistant

Country: Türkiye

Organization: Horan Foundation

Closing date: 13 Jun 2023

Title: Logistics and Procurement Assistant -Code/HF: 25-23

Department: Procurement Department

Location: Turkey-Hatay

Reporting to: Logistics and Procurement Manager

Duration: 6 month) Extendable (

Full-Time

Number of vacancies: 1

Start date: 01.07.2023

About Horan Foundation

HORAN FOUNDATION is a Syrian-focused non-profit organization working in Syria and countries of asylum with no discrimination. Through emergency interventions, meeting their basic needs, and implementing highly competent community development programs.
HORAN FOUNDATION was established with the escalation of the Syrian crisis at the beginning of 2012 in Jordan and registered in Turkey in 2014 and Switzerland in 2016, where it started as a group of friends to provide emergency humanitarian assistance in Daraa and its countryside. Since then, HORAN FOUNDATION has developed to become one of the largest organizations supporting the Syrian people, through the implementation of 350 projects that helped the lives of more than 10 million beneficiaries throughout the Syrian territory and neighboring countries asylum, and also contributed to the establishment of the Platform of Syrian Associations (Minber Suriye), one of the most important coordination platforms for humanitarian workers in the Syrian affairs. It has a membership of the NGO Forum and membership in Syrian Networks and membership in the Forum for the Voice of the Displaced Syrians.

Job Summary:

We are seeking a detail-oriented and organized Logistics and Procurement Assistant to join our team. The role will primarily focus on providing support in logistics coordination, procurement activities, and inventory management. The ideal candidate will have strong organizational skills, attention to detail, and the ability to effectively communicate with suppliers and internal stakeholders.

Major Duties and Responsibilities:

Assist in the procurement process, including preparing purchase requisitions, obtaining quotes, and conducting vendor evaluations.
Coordinate with suppliers to ensure timely delivery of goods and services.
Monitor inventory levels, track stock movements, and maintain accurate records of all incoming and outgoing items.
Assist in conducting periodic physical inventory checks and reconciliations.
Assist in the preparation of procurement reports, including purchase orders, contracts, and delivery schedules.
Ensure compliance with procurement policies, procedures, and regulations.
Assist in the evaluation of suppliers and vendors based on price, quality, and delivery speed.
Assist in negotiating prices and contracts with suppliers to obtain favorable terms.
Coordinate with internal departments to determine procurement needs and specifications.
Assist in maintaining good relationships with suppliers, ensuring timely payment, and addressing any issues or concerns.
Assist in managing logistics and transportation arrangements for goods and equipment.
Support the implementation and improvement of logistics and procurement processes and systems.
Stay updated with market trends and changes in procurement regulations.

Requirements:

Bachelor's degree in business administration, supply chain management, or a related field is preferred.
Prior experience (1-2 years) in logistics, procurement, or supply chain management is desirable.
Strong organizational and time management skills to handle multiple tasks and meet deadlines.
Excellent attention to detail and ability to maintain accurate records and documentation.
Proficiency in using procurement software and tools.
Good knowledge of procurement principles, practices, and regulations.
Strong communication and negotiation skills to effectively interact with suppliers and internal stakeholders.
Ability to analyze data and make informed decisions based on procurement and inventory information.
Knowledge of logistics and transportation processes is an advantage.
Ability to work collaboratively in a team environment.
Proficiency in using MS Office applications (Word, Excel, PowerPoint).

Safeguarding:

Uphold and promote Horan’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.
Consistent with Horan’s safeguarding and protection policies, ensure all people who come into contact with Horan Foundation are as safe as possible.

HF Values:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities.

We value:

Inclusiveness
Transparency and accountability
Agility and innovation
Collaboration
Sustainability

Horan Foundation is committed to protecting our staff and the communities we work with from abuse and harm including sexual exploitation, sexual abuse, and sexual harassment.

All staff are expected to abide by our Code of Conduct.

Recruitment to all roles in Horan Foundation includes a criminal records self-declaration, references, and other pre-employment checks, which may include police and qualifications checks.