Who we are?
IDA is an international independent non-governmental organization providing medical and humanitarian assistance to people affected by conflicts, natural disasters and epidemics regardless of race, religion, gender or political affiliation.
IDA was founded in 2012 by Syrian doctors from Aleppo in response to the healthcare and humanitarian crisis in Syria.
IDA Syria is the main healthcare provider in the Northern Aleppo/Syria area, working closely with 500,000 IDPs and 700,000 host communities through 20 healthcare facilities and other health and nutrition projects
During last year, IDA has provided 1.2 million services in Heath, Nutrition, WaSH and Camp Management
Responsibilities:
- In collaboration with the Supply Chain Team defining the Warehouse and Stock Management activities.
- Planning the annual budget in order to identify and optimize the response to the needs of the mission and project.
- Monitoring the implementation of the Warehouse and Stock Management activities.
- Following up on the medical and logistics stocks, ensuring compliance with IDA standards, protocols, and procedures.
- Reporting to the line manager on the development of ongoing projects. This can include the following:
- Ensuring all equipment and premises are adapted to the proper storage of goods in compliance with the Donor’s requirements and Good Distribution Practices.
- Ensuring that physical and administrative management of the products inside the warehouse is properly managed in conjunction with the donors (SOPs, flow management, IS warehousing tool, inventories…)
- Ensuring the safety and security for goods and people inside and outside the premises under his/her responsibility
- Analyzing monthly/quarterly warehouse data, identifying problems, and proposing solutions to line managers about stocks.
- In collaboration with the HR Coordinator, participating in the planning and implementation of HR-associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development, and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities pertaining to his area
- Ensuring technical support for his area of activity and providing coaching to staff under his/her responsibility.
- Managing his team and elaborating their activities planning (Warehouse supervisor, storekeepers, and log-helpers.)
- Participating in monthly reports according to guidelines
- Performing delegated tasks according to his / her specialty and as specified in his/her job description
- Ensure that the warehouse operates at peak efficiency by supervising, organizing, and training warehouse employees and establishing, monitoring, and managing operational goals
- Develop warehouse operations systems by determining product handling and storage requirements, equipment utilization, inventory, gate processes, and shipping methods
- Train and manage the warehouse team to solve day-to-day operational issues and reach short- and long-term performance goals
- Oversee daily operations while controlling and managing inventory and logistics
- Review and prepare workflows, staffing requirements, space allocations, equipment layouts, and action plans that meet company standards for productivity, quality, and project service.
- Maintain a safe and healthy work environment by establishing and enforcing standards and procedures and by complying with legal regulations
- Supervise daily warehouse activities, including quality assurance, inventory control, space management, logistics, floor productivity, shipping, and customer service
- Schedule and oversee the warehouse team, and manage the flow and quality of work to maximize efficiency and minimize overtime
- Inspect equipment, tools, and machinery regularly, and oversee general maintenance when necessary
- Meet regularly with warehouse teams to analyze productivity and develop actionable plans for loss prevention
Qualifications:
Context/Specific skills, knowledge, and experience:
- Graduation certificate (medicines school, pharmacy, Warehouse Management, Business, Economics, Engineering, and another related specialist, etc.).
- At least 5 years experience in warehouse work.
- At least 3 years of experience with companies, NGOs, or local authorities work.
- Capacity to manage high-stress situations
- Ability to multi-task and manage various project elements simultaneously
- Experience working within a humanitarian context;
- Experience in activities relating to specific sectors of humanitarian work.
- Previous experience working in complex and volatile contexts.
- Documented results related to the position’s responsibilities.
- Fluency in Turkish and Arabic and English to be advanced.
- Good IT skills, including Excel and Word.
- Knowledge of the context in the North-West of Syria.
Behavioral competencies:
These are personal qualities that influence how successful people are in their job, the following are essential for this position:
- Planning and delivering results
- Leadership skills
- Attention to details
- Conflict resolution skills
- Communicating with impact and respect
- Handling insecure environments
- Team Management.
- Capacity to manage high-stress situations
- Ability to multi-task and manage various project elements simultaneously
- Big-picture thinking and vision
Independent Doctors Association does not tolerate sexual exploitation and abuse, and committed to acting professionally and ethically.
Independent Doctors Association is zero tolerable with any SEA case, IDA is creating the best environment to make sure that all staff have understood SEA and how to report in case there is any suspected case
How to apply
https://form.jotform.com/231931881348967
Interested candidates may apply through the above link:
