Roles and responsibilities :
1. Develop procurement plans (for projects and administrative) and control them based on the relevant policies and procedures.
2. Determine the inputs of the procurement department at the grant design stage.
3. Daily guidance and supervision of the procurement officer in order to implement periodic procurement plans, follow up on business, and solve regular work problems.
4. Directing the procurement staff with points related to the compatibility of procurement operations with the donor's requirements and policy
5. Supervising the development and updating of the list of suppliers on an ongoing basis (managing suppliers according to the policy) and following up the supplier evaluation processes.
6. Overseeing the follow-up and development of the procurement tracking schedule by purchasing officials/assistants
7. Supervising the pricing required for grant design.
8. Periodic communication with the Grants Development Department to complete the coordination and updating processes
• Constant coordination with project management and continuous updating of the progress of procurement plans
• Continuously update the progress of procurement plans with donors upon request
• To fully coordinate with the rest of the supply departments (warehouses - assets - logistics) under the supervision of the department manager to ensure the smooth and safe transfer of purchased materials from the supplier to the beneficiary.
• Representation of the procurement department in meetings of the auditors, and evaluation of the institution implemented by the donors.
• Representation of the purchasing department in the purchasing groups of the organizations.
• Coordinating and meeting with suppliers to resolve outstanding issues when needed
9. Responsible for executing higher level procurement operations (3+ level III, level I and II tenders)
Proposal for purchasing committees.
• Representing the procurement member in the committees.
Reviewing execution documents and books, books of legal, financial and technical requirements.
• Solicitations and Correspondence · RFQ
Tenders announcements and methods of publishing them
Analysis files and committee minutes
Purchase orders and contracts
10. Ensure that security checks for suppliers are carried out and updated permanently
• Ensuring the completion of purchase transaction files from their preparation and before transferring them to the financial department, mainly (regular invoices from suppliers, receipt notes, and shipment supply files).
• Ensure the continuous updating of the price list by purchasing officials and assistants.
• Provide advice on the notes of the internal audit department.
11. Responsible for reviewing and approving procurement reports in coordination with the Supply Information Management Section and
12. Meetings
13. Contribute to the development of the job analysis of the employees of the purchasing department
14. Contribute to the development of policies and procurement procedures.
15. Developing and updating tools to facilitate and facilitate the implementation of procurement operations.
Requirements:
Education: Bachelor's
Experience: A minimum of 2 year work experience
Very Good knowledge of Excel & World
Languages: Fluency in written and oral Arabic, preferred advanced proficiency in written and verbal English and intermediate in written and oral Turkish.
Qualifications:
Effective communication skills, including active listening, speaking and writing.
Collaboration and teamwork skills
Strong organizational and time management skills
Mehad is committed to protecting children and the most vulnerable groups in society (women, older people, disabilities, and others) from any harm or sexual abuse, or exploitation through the commitment of its employees to the organization’s policies (such as the code of conduct, child Safeguarding, prevention of sexual abuse and exploitation PSEA policies).
By applying for this advertisement, you agree that your resume and any personal information in it may be shared with Mehad.
How to apply
Advertising code: 155
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