Position: Procurement & Logistic Officer- Code/HF: 31-26
Department: Procurement & Logistics
Location: Turkey-Gaziantep
Duration: One year
Full-Time
Number of vacancies: 1
Reporting to: Procurement & Logistic Manager
Start Day: 01-Oct-2023
About Horan Foundation
HORAN FOUNDATION is a Syrian-focused non-profit organization working in Syria and countries of asylum with no discrimination. Through emergency interventions, meeting their basic needs, and implementing highly competent community development programs.
HORAN FOUNDATION was established with the escalation of the Syrian crisis at the beginning of 2012 in Jordan and registered in Turkey in 2014 and Switzerland in 2016, where it started as a group of friends to provide emergency humanitarian assistance in Daraa and its countryside. Since then, HORAN FOUNDATION has developed to become one of the largest organizations supporting the Syrian people, through the implementation of 350 projects that helped the lives of more than 10 million beneficiaries throughout the Syrian territory and neighboring countries asylum, and also contributed to the establishment of the Platform of Syrian Associations (Minber Suriye), one of the most important coordination platforms for humanitarian workers in the Syrian affairs. It has a membership of the NGO Forum and membership in Syrian Networks and membership in the Forum for the Voice of the Displaced Syrians.
Overall Purpose:
The Procurement & Logistics Officer plays a crucial role in supporting the efficient and effective operations of Horan Foundation. This position is responsible for overseeing the procurement and logistical functions of the organization, ensuring timely and cost-effective acquisition of goods and services, as well as the smooth management of inventory and distribution for our projects and programs.
Key Responsibilities:
- Develop and implement procurement policies and procedures in line with relevant regulations and best practices.
- Source, evaluate, and select suppliers/vendors based on cost, quality, reliability, and other factors.
- Prepare and issue purchase orders, contracts, and agreements.
- Negotiate terms and conditions with suppliers to secure favorable terms for the organization.
- Monitor supplier performance and resolve any issues or discrepancies.
- Maintain accurate records of inventory levels and ensure stock levels are optimized.
- Conduct regular physical stock counts and reconcile with inventory records.
- Implement systems for proper storage, labeling, and rotation of inventory items.
- Plan for the disposal or sale of obsolete or surplus items.
- Coordinate the transportation of goods and materials to project sites and field offices.
- Ensure timely delivery of materials and equipment to support project activities.
- Collaborate with project managers to plan and execute the logistics for project activities.
- Track and report on the status of shipments and deliveries.
- Ensure compliance with all relevant laws, regulations, and donor requirements.
- Prepare procurement reports and maintain documentation for audits.
- Assist in the preparation of budgets related to procurement and logistics.
- Build and maintain positive relationships with suppliers, contractors, and service providers.
- Negotiate and renegotiate contracts to achieve cost savings and quality improvements.
- Evaluate supplier performance and provide feedback as needed.
- Assist in developing and monitoring budgets related to procurement and logistics.
- Control costs and seek cost-effective procurement solutions.
Qualifications and Skills:
- Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field. A relevant certification is a plus.
- Proven experience in procurement and logistics for 3 years, preferably in the nonprofit sector.
- Strong knowledge of procurement regulations, supply chain management, and inventory control.
- Excellent negotiation, communication, and problem-solving skills.
- Proficiency in using procurement software and Microsoft Office Suite.
- Strong organizational and multitasking abilities.
- Attention to detail and a commitment to accuracy.
- Ability to work under pressure and meet deadlines.
- Ethical and professional conduct.
Safeguarding:
- Uphold and promote Horan’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.
- Consistent with Horan’s safeguarding and protection policies, ensure all people who come into contact with Horan Foundation are as safe as possible.
HF Values:
- We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities.
We value:
· Inclusiveness
· Transparency and accountability
· Agility and innovation
· Collaboration
· Sustainability
Horan Foundation is committed to protecting our staff and the communities we work with from abuse and harm including sexual exploitation, sexual abuse, and sexual harassment.
All staff are expected to abide by our Code of Conduct.
Recruitment to all roles in Horan Foundation includes a criminal records self-declaration, references, and other pre-employment checks, which may include police and qualifications checks.
How to apply
In case you meet the requirements and that you are interested in the position, please submit your CV using the link:
https://ee-eu.kobotoolbox.org/x/dkEbefiH
We thank all applicants; however, only short-listed candidates will be contacted for interviews.
