Liaison Assistant

Key Activities/Tasks/Duties:

1. Writing summaries of official meetings.
2. Following up on tasks with Turkish official entities and preparing for them.
3. Instant translation between Arabic and Turkish for the executive management and the board of directors.
4. Monitoring the schedule of meetings, tasks, official emails, and archiving them.
5. Legal affairs management:
   • Attending government auditors' meetings and preparing all requirements, ensuring the organization complies with those requirements.
   • Following up with the legal accountant.
   • Following up with the lawyer for organizational matters.
   • Monitoring all official organization records and ensuring their accuracy and proper archiving.
   • Following up with the financial department and the legal accountant to ensure monthly balance closure.
   • Tracking Syria transactions and closing them in the system.
   • Tracking board of directors' files, meetings, changes, and archiving them.
   • Monitoring incoming and outgoing mail and archiving it.
   • Following up on opening and closing representations and archiving them.
   • Monitoring assets and in-kind donations with the Programs, Logistics, and Finance departments.
   • Monitoring the annual narrative evaluation and year-end closure with the accountant.
   • Issuing work permits for employees and monitoring them.
   • Continuously monitoring the legal status of the organization's offices.
   • Attending state meetings and writing summaries.
6. Monitoring official laws and regulations related to the organization's work and archiving and translating them for other departments.
7. Translating everything related to the organization's work from Arabic to Turkish and vice versa.

Required Skills:

Languages:

• Excellent proficiency in Arabic in speaking, reading, and writing.
• Excellent proficiency in Turkish in speaking, reading, and writing.
• Good proficiency in English in speaking, reading, and writing. )preferred(

Microsoft:

• Good proficiency in Microsoft skills (Office, Email, Drive).

How to apply

How to apply:

For applying you can follow this link: https://forms.gle/WL58kVymu6empyCP6

Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position will be filled before the vacancy announcement is closed; therefore, early applications are encouraged.