Country: occupied Palestinian territory
Closing date: 04 Aug 2016
Project ENI/2015/359-883 ‘Valuing diversity: Inclusive education intervention for East Jerusalem children’
JOB VACANCY
Project Manager Administrative Assistant
(Expatriate position with local Palestinian contract)
Terre des Hommes Italia (TDH It) is a non-profit organization dedicated to protecting children against all forms of violence or abuse and guaranteeing their right to health, education and life. TDH It, which is part of the TDH International Federation, is currently working in 20 countries worldwide, carrying out humanitarian interventions and development projects in the sectors of education, mother and child health, income generation, water and sanitation, child protection and rehabilitation, to the benefit of thousands of children, their families and communities. For additional information about the organization please visit www.terredeshommes.it
TDH It works in Palestine since 2000, and it has implemented several educational, health and psycho-social interventions together with its National Partners and with Local Authorities in East Jerusalem, the West Bank and the Gaza Strip.
As part of a newly launched initiative aimed at supporting and developing inclusive education policies, practice and culture in 10 Awqaf schools in East Jerusalem, Terre des Hommes Italia is looking for a qualified professional to be hired as Project Manager Administrative Assistant
The Project Manager Administrative Assistant is in charge of facilitating the correct communication flow between the management and the field activities and staff, including the Project Educational Coordinator (PEC), the Mobile Team Leader, the Inclusive Education Field and School Staff, the project’s partners, associates and volunteers and any other relevant stakeholders.
The Project Manager Administrative Assistant maybe requested to collect information, documents, etc. in coordination and/or on behalf of the PM at any time to speed up the communication flow and the decision process and may report to the PM any requests, issues, opportunities arising from the field and/or the stakeholders
Within his/her tasks s/he may provide organisational support to the PM in order to ensure that the activities are in line with the working plan and/or with the decision of the Project Leading Committee (PLC) and/or report to the PM, thus supporting him/her in taking decisions.
Based on the above and to proper perform her/his role, the PMA should, ideally:
Be acquainted with Terre des Hommes Italia financial procedures
Be familiar with the social and cultural context of the project and with the peculiar situation of East Jerusalem, especially as far as children’s right to education is concerned
Have proven experience in administrative matters, relationship with local authorities, administrative capacity building of local staff.
Be familiar with the Income Tax legislation and Labour Laws applicable to Jerusalem and to the West Bank
Be fluent in written and spoken English and have at least basic knowledge of Arabic
Hold a valid Israeli driving license (for stick shift cars is an asset)
Show high level of commitment to the principles of development and to the organizational goals of TDH It
Have excellent computer skills with high proficiency in Microsoft Word and Excel and knowledge of double-entry accounting
Show sound organizational, problem solving and reporting skills
Specific tasks
Providing feedback to the PM (Project Manager) on the quarterly activity planning and reporting schedule prepared by the PLC;
Support the PM and the PEC (Project Educational Coordinator) in developing the project’s Monitoring Plan and related monitoring tools and support them in its implementation based on ad hoc decision of the PLC.
Monitor regularly project activities in the field, specifically activities addressed to out of school children and implemented by the Mobile Team of educators, reporting the progresses with special focus on any issues or delays that need immediate action;
Verify the regular coordination and communication flow among all stakeholders and in particular with target schools and participate to relevant meeting upon PM request;
Support the PEC in collecting main monitoring tools and evaluate their completeness in coordination with the PM, the PEC and the Inclusive Education Expert (IEE);
Any other task that is necessary for the improvement of the quality of the activities
Ensure proper support to the PM as well as support, training and supervision of the local Administrator on:
a. Ensuring proper implementation of TDH It procurement procedures
b. Organising the recruitment process of project staff
c. Launch procurement
d. Preparing the payroll and all check payments of salaries, and ensure remittance of all statutory deductions
e. Gathering information on national labour laws and all legislation on administration related issues, follow up on changes and new requirements
f. Manage the project cash box, plan payments, currency exchange and transfers from the HQ
g. Support the Project Manager with monthly and yearly closing of books and with financial reporting to HQ and to donor
h. Support the Administrator and the PM in preparing the documentation needed for the annual local audit of the project
Implement field visits upon request of the Project Manager
Support the mobile team leader in the implementation of the educational service foreseen in favour of out-of-school children, especially as their identification and follow-up are concerned
Other tasks required by the Project Manager for the correct implementation of the project results and the overall achievements
Direct Supervisor: Project Manager
Location: Jerusalem, with frequent trips to Ramallah
Duration: 9 months including probation period
Expected starting date: August, 15th, 2016
How to apply:
Interested candidates with relevant experience are encouraged to send their CV in English to PMeducation.Jer@tdhitaly.org, indicating as subject “PAL-PMA-2016”.
Applications that do not meet the above-mentioned requirement will not be considered.
All applications must be received no later than August 4th, 2016. We apologize in advance as only shortlisted candidates will be contacted.
