Turkey: Information Management Associate

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

Functional Responsibilities

Under the direct supervision of the Information Management Officer, the Information Management Associate will be responsible for the following:

• Assist with the maintenance, servicing and development of the IMSMA centralised mine action database for Syria, and associated reporting mechanisms and tools;
• Assist with the verification and recording of all field data from implementing partners into the UNMAS database;
• Perform quality assurance checks on reported data before, during and after data entry;
• Produce statistics for monthly report as directed by the Information Management Officer;
• Assist in creation and maintenance of comprehensive soft and hard archive system on a weekly basis;
• Regularly review and update official forms as per the need of field activities in consultation with the Chief of Operations and Information Management Officer;
• Regularly distribute of official forms to operations and implementers in consultation with the Chief of Operations and Information Management Officer;
• Assist in preparation and printing of informative maps with mine action and other available data;
• Maintain and contribute to the operations mapping archive;
• Assist with the successful implementation of the standard working procedures for IT and information management to include the development of procedures, guidelines and manuals;
• Perform data analysis & compile geographic data from a variety of sources upon request;
• Support synchronizing all data between the main server and other databases;
• Produce statistics, maps, charts, presentations and reports as required by Operations and Programme departments;
• Assist with IT/Database training and technical assistance to UNMAS staff, implementing partners and external stakeholders as needed in the use of the Database & GIS where necessary;
• Create photo catalogue from received photos from mine action activities;
• Assist with IT and related general computer related issues;
• Ensure that the partners and external stakeholders have access to accurate explosive management information products;
• In the absence of the Information Officer report directly to the Chief of Operations;
• Perform any other relevant task assigned by supervisor or senior management.

Competencies

• Planning and Organizing - Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently

• Teamwork – Works collaboratively with colleagues to achieve organisational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• Client Orientation - Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view;Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep; informed and anticipate problems;Keeps clients informed of progress or setbacks in projects;Meets timeline for delivery of products or services to client

• Communication - Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

Education/Experience/Language requirements

Education:

• High School Diploma with a minimum of six (6) years relevant experience OR a Bachelor's degree in IT, Data Processing, or any other related field with 2 years relevant experience is required.

Experience:

• Excellent computer skills including MS. Office, Data Management software; experience in network administration is desired;
• Knowledge of UN/UNOPS rules and regulations is desired;
• Experience working in a multi-national / cultural environment is desired;
• Experieince in ability in topographical map reading is desired;
• Experience in Geographic Information Systems is desired;
• Flexibility in undertaking any kind of assignment and able to work to tight deadlines;
• Experience working with an International Organizations is desired.

Language:

• Fluency in both English and Arabic languages (speaking, writing and reading) is required.
• Intermediate skills in Turkish (speaking, writing and reading) is desired.

Contract type, level and duration
Contract type: Local ICA
Contract level: LICA-6 (ICS6)
Contract duration: 6 Months renewable subject to availability of funds and satisfactory performance;

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

• This is a local position, therefore only nationals of duty station or applicants who are legally entitled to be employed in the duty station will be considered.
• Syrian citizens who have valid work permit are encouraged to apply.
• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Please visit:https://gprs.unops.org or click on the link below

https://gprs.unops.org/pages/viewvacancy/VADetails.aspx?id=10747