Country: Turkey
Closing date: 30 Sep 2016
Organization brief:
Basmeh and Zeitooneh was launched in September 2012 with field visits to areas with high concentrations of the most marginalized and neediest Syrian refugees the main goal of the visits is to assess the needs and to fill the gaps left by other aid agencies. The organization is officially registered NGO in Lebanon in 2014.
Basmeh & Zeitooneh has established an office in Gaziantep and has started to work in Development and Relief domain as Syrian Civil Society Organization in 2014 & officially registered in 2015.
Nowadays, the organization has one information center in Urfa and two Community centers in Gaziantep and Urfa that are easily accessible by the refugees and their hosts, friendly and welcoming spaces where people can receive relief services, vocational training and peace education for children.
Basmeh & Zeitooneh in Turkey is pleased to announce this job opportunity in Gaziantep, Turkey.
Job Summary:
Admin Assistant will mainly be providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. The admin job scope includes communicating via phone and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner.
Location: Gaziantep, Turkey.
Duties, Responsibilities and Tasks:
· Answer and direct phone calls
· Organize and schedule meetings and appointments
· Maintain contact lists
· Produce and distribute correspondence memos, letters, faxes and forms
· Assist in the preparation of regularly scheduled reports
· Develop and maintain a filing system
· Order office supplies
· Book travel arrangements
· Submit and reconcile expense reports
· Provide general support to visitors
· Prepares and Coordinates kick-off meetings when grants have been secured, under the supervision of senior management.
Education and Experience:
High school diploma is required; bachelor degree in Administration is preferable.
Minimum of 2 years working in Office Administration.
Required Skills:
· Good level of oral and written Turkish/Arabic Languages, English is an asset.
· Good knowledge of Microsoft Office Suite (Excel & Word), knowledge of an Accounting Application is an extra.
· Good knowledge of could & data sharing applications (Google drive, Dropbox…).
· Proven admin or assistant experience
· Knowledge of office management systems and procedures
· Excellent time management skills and ability to multi-task and prioritize work
· Attention to detail and problem solving skills
· Excellent written and verbal communication skills
· Strong organizational and planning skills
· Ability and willingness to work overtime and on weekends (when necessary).
What do we offer?
Work Permit
15 days as annual Leave, 7 days as sick leave per year (Weekend is Saturday & Sunday)
Friendly work environment.
How to apply:
Interested applicants are invited to send their resume and a cover letter to recruitment.bz.tr@gmail.com with (OP-TR-AA Job Vacancy) in the subject.
Deadline is 30/09/2016
