Turkey: Program Coordinator - Syrian Crisis Response

MAGNA (Medical and Global Nutrition Aid) is providing medical care for children and their families in times of humanitarian crises, conflicts, epidemics, famines and natural disasters. MAGNA creates medical humanitarian projects aimed at saving lives and alleviating suffering to those who are at risk. MAGNA’s humanitarian and development programs have been currently implemented on three continents - Africa, Asia, America, in twelve countries (Cambodia, Kenya, DR Congo, South Sudan, Haiti, Nicaragua, Vietnam, Nepal, Philippines, Myanmar, Lebanon and Syria), where in 26 projects and in over 82 health facilities in the world, offers medical, nutritional and psychosocial assistance to people in need. Since February 2016 MAGNA provides emergency medical respond to Syrian crisis in Lebanon.

MAGNA is looking for a Program Coordinator. The Coordinator will be responsible for overall project management and for ensuring that project objectives are on track, which will require him/her to work constructively with colleagues across his/her country team

• Position: Program Coordinator – Syrian Crisis Response
• Duration: 6 months with possibility of extension dependent on future funding
• Location: Gaziantep, Turkey
• Reports to: Country Manager

POSITION OVERVIEW

MAGNA currently seeks a dynamic, hands-on Program Coordinator to support one or multiple Syria Response projects focused on Health based inside Syria. The Coordinator will be responsible for overall project management and for ensuring that project objectives are on track, which will require him/her to work constructively with colleagues across his/her country team, within the Middle East Region and with the HQ Emergency Response Team. The Coordinator will provide technical direction to project staff and partners in the areas of health and nutrition, according to the projects' activities, and provide recommendation for improvements in MAGNA's health service delivery. In addition, the Coordinator will, on an on-going basis, assess current health and nutrition needs and assist in program implementation and development to secure funding for new projects from a range of donors. This position requires an individual who is accustomed to the pace of emergency response programming, does not require close supervision or direction, and is flexible and highly responsive.

MAIN RESPONSIBILITIES OF THE POSITION

Program Management

• Strategic direction and overall supervision and successful implementation of the project(s)
• Being responsible for implementation of project activities by coordinating the optimal use of medical, logistical, financial and human resources.
• Ensuring the continuity and coherence of the health structures medical, paramedical and psychosocial activities.
• Acting as a liaison and arbitration point between different parties working in hospitals, health centres and/or mobile clinics.
• Being responsible for human resource management of a multi-cultural and multi-disciplinary team including supervision and coaching of local and international staff.
• Ensuring correct implementation of the administration including bookkeeping, national staff salary administration and cash flow planning.
• Development of work plans and budget management according to project outputs and results
• Contribution to create, review and update policies and reports such as country policies, annual plans and quarterly reports
• Evaluate activity progress and determine necessary actions to correct
• Provide program reports that are timely and meet institutional and donor requirements.
• Preparing and monitor project proposals, budgets and evaluations.
• Provide regular monthly reports on security and contextual matters.
• Represent MAGNA at Health-sector and Protection and other working groups, coordination meetings, and maintain a positive, continuous and visible presence for MAGNA
• Representing MAGNA on project issues towards local communities, authorities & their counterparts and towards UN agencies and other nongovernmental organizations in the project area while taking into account the goals, objectives and strategy for the mission as a whole.
• Develop and maintain strategic relationships with local partners, local authorities and vendors
• Facilitate donor visits as appropriate
• Work constructively with support team to ensure sound administrative practices with regards to record keeping, compliance with donor regulations, communications, etc

Technical Direction

• Review the short and long range plans for delivery of project services, and provide guidance to the staff, health facility staff and/or local partners to improve planning, management and delivery.
• Implement health monitoring systems and record keeping methods that support routine country-level, international, interagency, and donor reporting as appropriate.
• Support the team in the analyses of medical data, activity indicators and quality of care.
• Provide a summary of recommended areas of improvement, areas of success, analysis of data databases to report on key indicators. Advise on improved methodologies when applicable.

Program Development

• Assess health and nutrition needs of populations affected by the conflict
• Stay up to date with all regional and country-specific response plans by the U.N., donors active in the health and nutrition sectors, and other key actors
• Provide technical input, writing and budgetary input for new program design. Writing of proposals is an essential requirement of this position.
• Interface with key donors (UNICEF, EU, UNHCR, DFID etc) regarding health, nutrition and other related programs
• Share methods, approaches and tools with MAGNA colleagues across the region, and contribute toward MAGNA's regional response strategy by ensuring programmatic coherence, innovation and responsiveness

Qualifications & requirements

• Assess health and nutrition needs of populations affected by the conflict
• Significant professional experience in a project management capacity, international and/or healthcare/medical management preferred
• This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment
• Significant professional experience in a low-resource or emergency setting
• Extensive experience (professional or travel) outside of your home country, experience in remote/low-resource settings is an asset
• Proven (people) management and communication skills leading a multidisciplinary team
• Demonstrable experience in supervising, managing, coaching and training others
• Strong organization skills
• Proven ability in being responsible for delegated security management
• Proven affinity with humanitarian and medical issues in complex crisis situations
• Excellent negotiation and diplomacy skills
• Excellent problem solving skills
• Willingness to work in unstable environments
• Ability to represent MAGNA with national and international counterparts.
• Deep understanding of humanitarian principles
• Excellent people and communication skills
• Solid command of English (strong English writing skills required) and Arabic is assets
• Leadership skills
• Background and contacts with U.N. agencies and other international emergency response and development actors
• Excellent time management skills and resourcefulness with strong attention to detail;

Interested applicants can send only their CV including education, qualifications, contact number and relevant documents: by email, to address ocb@magna.org. The email subject line MUST include in the title of email the following to be considered: “Program Coordinator”.

We thank all applicants for their interest but only short listed candidates will be contacted. Please ensure that you provide appropriate contact information (e-mail, mobile, etc.) and at least two professional references.