Country: Turkey
Closing date: 22 Feb 2017
Organization brief:
Basmeh & Zeitooneh is a registered Syrian Civil Society Organization in Turkey work in Development and Relief domain since 2014
Basmeh and Zeitooneh was launched in September 2012 with field visits to areas with high concentrations of the most marginalized and neediest Syrian refugees the main goal of the visits is to assess the needs and to fill the gaps left by other aid agencies. The organization is officially registered NGO in Lebanon in 2014.
Basmeh & Zeitooneh has established an office in Gaziantep and has started to work in Development and Relief domain as Syrian Civil Society Organization in 2014 & officially registered in 2015.
Nowadays, the organization has one information center in Urfa and two Community centers in Gaziantep and Şanlıurfa that are easily accessible by the refugees and their hosts, friendly and welcoming spaces where people can receive relief services, vocational training, and peace education for children.
Basmeh & Zeitooneh in Turkey is pleased to announce these job opportunities in Gaziantep, Turkey.
Job Summary:
The Admin Assistant will be under the direct supervision of the Community Center Manager. He/she will oversee administrative responsibilities of program implementation.
Job title: Admin Assistant
Line manager: Community Center Manager
Subordinates: Guard and Janitors.
Contract: 31 December 2017, with the possibility of extension based on funding and the project continuity.**Location:** Gaziantep / Şanlıurfa
Duties, Responsibilities, and Tasks:
- Administration of cash advances and liquidations (including all the invoices, exchange rate…. etc.).
- Provide organizational, administrative, and logistical support to the center team for all training.
- Liaise with the logistic officer in Gaziantep on all logistical processes, including fleet/transport, procurement, warehouse, and security concerns as they relate to the procedures.
- Keep an inventory of equipment and supplies that are with the project team inside the center, reporting any loss or damage to project supplies and equipment to the logistic officer as soon as possible.
- Take responsibility for doing the movement plan for the center staff, liaise with the logistic officer and send him weekly movement plan.
- Liaise with the programs' supervisors for any requests and send it to the center manager, logistic officer, and finance officer.
- Regularly track use of materials and inform in advance of things that need to be ordered or replaced.
- Perform other logistics tasks as requested to support programs.
- Ensure that all relevant financial documentation is accurately completed and submitted, as required by project policies.
- Effectively supervise and follow guard and janitors daily work, manage their leave request and timesheet.
All staff project are required to adhere to project employment policies. Education and Experience:
Bachelor of Arts or Science in Program Administration, Social Science or other related fields desirable; or relevant work experience in office administration or with non-profit/non-government development organizations.
Required Skills:
• Fluency in Arabic and English. Turkish will be an asset.
• Strong attention to detail.
• Strong organizational and time management skills and flexibility to learn and take on new tasks
• Positive and professional attitude, including the ability to work well in a team setting.
• Strong ability to meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail.
• Computer literate, including Microsoft Word and Excel.
How to apply:
Please apply in English by sending an up to date CV and a cover letter to jobs.aile.tr@gmail.com before 22/02/17 COB.
You are kindly requested to include your name and "AA.EF..2763" as a job code in the email title.
For an application to be considered, a valid residency permit"both sides" should be submitted together with the CV and the cover letter.
Only shortlisted candidates will be contacted.
