Turkey: Executive Secretary - Gaziantep

Job Title Executive Secretary

Job Code GSS

Department Management

Report to Executive Director

Number of Reports None

Job Grade G2

Job Purpose

To Provide personal administrative support to the Executive Director, related to general clerical, receptionist and project based work.

Key Responsibilities

• Prepare correspondence, reports, and materials for publications and presentations.
• Setup Executive Director’s travel and accommodation arrangements.
• Maintain Executive Director 's calendar, and meetings.
• Create, transcribe, and distribute meeting agendas and minutes.
• Answer telephones and handle in appropriate manner.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing and maintain hard copy and electronic filing system.
• Provide administrative and clerical support to departments or individuals.
• Prepare correspondence and outgoing mail and packages.
• Prepare confidential and sensitive documents.
• Coordinates office management activities.
• Determine matters of top priority and handle accordingly.

Note: the above-mentioned key responsibilities/accountabilities are illustrative ones. Other future responsibilities/accountabilities may be assigned to the job depending on the department organizational chart.

Qualification (Education/Work Experience)

Essential:

• Diploma in Secretarial studies, business administration or any related filed.
• Advanced English level.
• Two years of experience in administration, and/or secretarial jobs.

Desirable:

• Bachelor degree in business administration, or any related field.
• Three years of experience in administration, and/or secretarial jobs.
• One year of experience in the field of administrative, secretary experience, NGOs, INGO.

Core & Managerial Competencies

Core Competencies:

• Communication

• Teamwork

• Planning and organizing

• Accountability

• Creativity

• Stakeholders orientation

• Commitment to continuous learning

• Technological Awareness.

Technical Competencies:

• Very good command of Microsoft Office applications especially Excel, Access.
• Outstanding experience in time management.

IhsanRD shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

Interested applicants should submit their applications before the application closing date 24.03.2017, and must include the following:

• A curriculum vitae.
• Indication of the reference number of the vacancy announcement (IhsanRD_ Executive Secretary )
• The contact details for two references (one of them should be a current employer.)

As required in the like below:

https://www.ihsanrd.org/content/executive-secretary-gaziantep#undefined/

or to : hr@ihsanrd.org

Only short-listed candidates will be contacted. Unsuccessful applications will neither be acknowledged nor returned. Please note that applications received after the closing date will not be considered.