Turkey: Programme Officer (Supply Chain)

Position Title : Programme Officer (Supply Chain)

Duty Station : Gaziantep, Turkey

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 24 April 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Mauritania, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, United Republic of Tanzania, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa

Context:

Under the overall guidance of the Chief of Mission and the direct supervision of the Head of Sub-Office, the successful candidate will be responsible for the coordination of IOM emergency distributions in the northern region of Syria and South-eastern Region of Turkey. In addition, s/he will be responsible for managing and controlling the effective and efficient flow of supply chain from the IOM Warehouse Exit to End Users/Beneficiaries of IOM Humanitarian Emergency Assistance, including preparedness, planning, tracking, and tracing and related information flow.

Core Functions / Responsibilities:

Supply Chain Management (SCM) Tasks:

1. Coordinate IOM Gaziantep SCM activities upon exit of the relief materials from IOM Warehouse in Gaziantep and satellite offices; ensuring effectiveness and efficiency while avoiding duplication of efforts.

2. Manage the timely flow of all relevant information/data among programme managers, procurement and logistics staff, finance staff and implementing partners as may be needed to ensure coordinated approaches and activities in all levels.

3. Liaise with Programme Managers and Programme Partners who will use the IOM Gaziantep supply pipeline to determine required items and packages, and to determine schedules of deliveries of these to intended recipients.

4. Liaise with Procurement and Logistics Unit to communicate consolidated requirements and Cargo Movement Plans, giving them ample lead time, to procure, assemble the kits and organize the transportation of required items or packages within desired time.

5. Formulate and develop tools, methodologies and other initiatives for effective and efficient implementation of programme supply chain operations all over the IOM Gaziantep Area of Responsibility (AoR) to systematize planning, implementation and reporting on how relief distributions are conducted by relevant programmes.

6. Design standard catalogues of relief items or packages distributed by programmes to identified beneficiaries, forecast demand and preposition/replenish stocks accordingly in cooperation with Logistics and Procurement Unit.

7. Monitor and evaluate all assistance delivery and ensure timely reporting; identify problems in implementation and propose solutions or adjustments to SCM components and processes; Organize customer satisfaction surveys towards this goal in collaboration with Monitoring and Evaluation Officer.

8. Contribute to systems development such as portals and other applications that will help automate planning, implementation and reporting of supply chain processes; use the portal and related applications to generate analytics that will help the Sub-Office understand the effectiveness and efficiency (or lack thereof) in relation to management of relief distributions. Propose improvements or solutions based on these analytics for systematic and strategic response that will help IOM to scale up operations or to position itself as a reliable agency in humanitarian relief operations.

9. Make initiatives to increase visibility of IOM efficiency and effectiveness in supply chain management.

10. Any other tasks required by the Head of Sub-Office.

Other Operational Tasks:

1. Oversee the systems for distributions of all operational activities in the AoR including but not limited to Assisted Migration/Voluntary Return & Reintegration) /, Community Stabilization/Income Generation & Private Sector Development; and Capacity Building/Technical Cooperation on Border & Migration Management to their respective beneficiaries.

2. Ensure that synergies are built with other active programs in Gaziantep related to supply chain management.

General Tasks:

1. Liaise with relevant government authorities, UN agencies, Clusters, IOs and NGOs.

2. Train IOM staff and implementing partners/other counterparts in programmatic supply chain management (planning, collection, processing, reporting).

3. Ensure and oversee regular data collection on all IOM SCM activities in the AoR for the purpose of reporting to senior management and donors, and for public information (printed public information materials, internet etc.).

4. Monitor the performance of IOM implementing partners, including receipt of goods, transport, safety of goods, beneficiary records and reporting.

5. Ensure that IOM standard relief packages and qualities are duly applied by local staff and implementing partners.

6. Pro-actively offer suggestions and advice to program management regarding improvements in program operations and procedures and initiate such improvements as requested.

7. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Administration, Business Management, International Studies, Conflict Resolution and Social Sciences or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in coordinating activities related to logistics and operational activities;

• Demonstrated excellent communication, negotiation and writing skills;

• Experience in drafting letter and reports clearly and concisely required;

• With strong computer literacy, especially in Microsoft Office;

• Knowledge in SAP/PRISM or other Logistics/Inventory Control applications an advantage;

• Experience working in a high pressure environment, a sound negotiator and problem solver;

• Experience working towards varied cultures and professional backgrounds and dedication to the promotion of inter-ethnic cooperation and tolerance;

• Experience working long hours and adapt to a difficult environment. Must be committed to improve overall situation and living conditions of the Iraqi people;

• Experience travelling throughout the region and other areas will be an advantage.

Languages

Fluency in English is required. Working knowledge of Turkish and/or Arabic is an advantage.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs,

perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 24 April 2017 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 11.04.2017 to 24.04.2017

Requisition: VN 2017/90 (P) - Programme Officer (Supply Chain) (P3) - Gaziantep, Turkey (55034445) Released

Posting: Posting NC55034453 (55034453) Released