occupied Palestinian territory: Finance and Administrative Manager

Type of Contract: International position

Starting Date: at the latest 1^st of November

Languages required: English

Location: Ramallah with field visits to Tulkarem, Hebron and Gaza Offices

Expected Duration: 6 months with possibility of extension

Main Functions and Responsibilities:

Specific responsibilities:

Under direct supervision of the Country Representative, the Finance and Administrative Manager will be responsible for the following duties:

ADMINISTRATION

· Collaborate with the Country Director, Sectors Coordinators and Project Managers to develop and monitor budgets

· Prepare and deliver regular financial reports and projections in collaboration with local relevant staff and in coordination with HQ

· Prepare information and be responsible for financial review and audit at local level

· Track and manage deliverables and timelines related to grants, contracts, vendors, and partners and produce related financial reports

· Oversee grant administration to assure compliance with reporting and expenditure requirements

· Ensure regular bookkeeping

· Ensure functionality of office systems, equipment, and supplies, accessing external technical support vendors when needed

· Support Project Managers in properly and efficiently implementing GVC procurement procedures

· Ensure the smooth flow of administrative information and data to the HQ

· Design and implement administrative routines, procedures, and systems to increase efficiencies Supervise administrative and finance local personnel to complete routine tasks and provide for their capacity building

· Ensure compliance with and develop procedures to implement organizational policies.

HUMAN RESOURCES

· Insure compliance with all GVC employment regulations relating to payroll, health insurance, work insurance, and employee benefits

· Participate in analyzing staffing needs & costs, compensation & benefits, and performance review practices

· Monitor staff compliance with existing personnel policies and recommend revisions as appropriate.

Required qualifications and experience

Education:

Bachelor’s degree or higher in Accounting, Business, Management, Finance, or in another field if combined with deep relevant experience

Experience:

· A minimum of 3 years of progressive experience in finance, administration, budget, business administration or related field is required.

· Experience in budget preparation, budget monitoring and analysis are required. Experience in project or programme management of development or humanitarian projects is also required

· A minimum of 1 year of work in developing countries is required

· Knowledge of administrative and financial procedures of EU, UN and Italian Ministry of Foreign Affairs is an asset

· Excellent verbal and written communication, interpersonal and team skills

· Capacity to work under stress

· A good problem-solver with demonstrated resourcefulness in setting priorities and creating efficiencies

· Ability to take initiative, integrity, credibility and a desire to increase responsibilities and develop leadership skills

· Excellent computer skills including full working knowledge MS Office, and Internet.

Language Requirements:

· Fluency in English both written and verbal; knowledge of Italian is an asset

Application Procedure:

Interested applicants should submit cover letter and CV by e-mail to recruitment.palestine@gvc-italia.org

Only shortlisted candidates will be contacted