Turkey: SYSTEMS DIRECTOR (National Post)

CONCERN WORLDWIDE IN TURKEY

SYSTEMS DIRECTOR (National Post)

Job Identification

Job Title: Systems Director

Location: Sanliurfa

Reporting Line: Country Director

Job Status: 1 year

Job Summary

SD will be responsible for the overall management of Concern Turkey’s support functions, which comprise administration, HR, and logistics including procurement, warehousing and fleet management. SD will ensure appropriate systems are in place to meet program needs, while ensuring the effective and efficient use of Concern’s resources. As a member of the Country Management Team, SD will provide strategic direction to Concern Turkey. SD will also supervise security management in country. This is a national post and candidates should have the right to work in Turkey at the time of application.

Duties and Responsibilities

• Ensure that key Concern support policies (Procurement and Logistics, Transport, HR, IT, SMP) are continuously updated as required and appropriate to the context
• Ensure that all staff are aware of and comply with Concern’s policies and procedures
• Ensure that the logistics function of Concern is strengthened to adequately support programmes in all aspects of logistics including but not limited to procurement, storage and stock management, transport and distribution of goods and facilitation of services.
• Ensure effective and efficient HR management and support Programme Managers in resource planning for new projects including logistics, HR and administration.
• Ensure appropriate IT support for the programme.

• Ensure Security Management Plan is updated and SOPs rolled out throughout the programme.

• Together with CMT ensure implementation of P4 policy across the Turkey programmes.

• Liaise with other INGOs, legal advisor, and other relevant stakeholders for effective coordination and implementation of logistics, HR and administration.

• Responsible for assuring Concern is compliant with local legislation, rules and regulations in terms of visas, tax, and labour law.

· To adhere to the standards of conduct outlined in the Programme Participant Protection Policy and Concern Code of Conduct.

· To support and promote the standards outlined in the Programme Participant Protection Policy and Concern Code of Conduct to their team, partner organisations and beneficiaries, and be committed to providing a safe working environment.

· To contribute to the establishment of preventive measures to reduce the potential for abuse in Concern programme (as per P4 section 6).

People Management:

• Ensure Human Resources policy and procedures are in place, and kept up to date, incorporating best HR practice, in line with Concern Worldwide organizational policy and following relevant labour legislation.
• Lead the country team in rolling out the approved Human Resources Manual, including provision of briefings to staff and new recruits at induction
• Provide technical support and on-going on-the-job training and coaching to staff
• Ensure that all positions have accurate job descriptions and staff contracts continue to be compliant with labour, tax and social security law and represent best practise
• Ensure effective performance review and development through the use of the PDR system for direct reports, and in supporting teams in its use across the country programme
• Provide support to the HR Manager including advice and guidance for International Staff, ensuring any issues that arise are dealt with in accordance with Concern Worldwide HR Policy and the National and International Staff Manuals.
• In collaboration with the PD, ensure the effective implementation of HR related HAP standard commitments.
• Uphold organisational values and comply with the Programme Participant Protection Policy
• Promote an attractive working environment based on equality, caring attitudes, and integrity where staff feel safe, valued and respected.

Administration and logistic functions:

To ensure effective and efficient administrative and logistical support and resources are provided to the staff including, but not limited to:

• Ensuring efficient procurement of goods and services in a transparent and accountable manner, ensuring value for money for the organisation and justifiable use of donor funds.
• Ensure procurement procedures are effective, efficient and adhered to by all staff
• Ensure effective management of drivers and fleet including supervision of fleet management, monitoring of transport reports, planning of vehicle rental according to programme needs, ensuring safe, reliable and efficient transportation for programmes and staff.
• Oversee the management of the offices and apartments and ensure contracts are up to date.
• Oversee the management of the fixed asset register
• Liaise with Concern’s lawyer to ensure all legal procedures are being followed.

Information Technology:

To ensure effective IT systems for communication and data management linking with Concern Worldwide systems, Including but not limited to:

• Follow up on recommendations from regional IT Adviser visit
• Ensure Concern’s IT policy and procedures are in place and followed
• Through the IT designated person, ensure provision of effective support systems, enabling the smooth operation of IT systems

Budget and Financial Management

• In conjunction with the Country Director and Country Financial Controller set, manage and monitor the support systems annual budgets for Transport/ Administration/International Staff
• Ensure all Systems’ staff are trained on budget procedures and monitor their monthly expenditure

Security

• Implementation of the Security Management Plan and regular update and roll of SOPs for incidents management

• Ensure all new staff receive thorough security briefings and apply Concern’s security protocols

• Monitor the day-to-day management of security matters and closely work with the field Security Focal Persons (SFPs), other NGO security personnel and NGO security coordination mechanisms

Other

• Any other related duties as assigned by the Country Director
• Contribute to organisational accountability initiatives
• Adhere fully to the commitments and rules of Concern’s Programme Participant Protection Policy and Code of Conduct (P4 and CofC), including the respect of confidentiality.

Skills, Qualifications, Experience and Attitude Required

· Significant previous experience with an INGO in developing and delivering systems which are compliant to EU, USAID and/or UN procedures.

· Sound experience in HR, administration and logistics management including procurement and fleet management.

· Experience in team building and supervision of staff.

· Experience in dealing with local authorities, national and international NGO’s /UN bodies.

· Empathy with Concern’s vision, mission, goal and objectives and commitment to capacity building, protection and participation.

· Very good command of English.

· This is a national post and candidates should have the right to work in Turkey at the time of application.

We would also like:

· Strong leadership skills with the ability to lead and motivate a team.

· Excellent interpersonal, facilitation and negotiation skills.

· Ability to act as part of a multi-cultural and multi-disciplinary team

· Ability to organize and prioritize workload, using initiative when appropriate

· Ability to represent the organization

· Ability to cope with stress, work under pressure often to strict deadlines

· Flexibility, adaptability, sense of humour, and patience

· Ability to motivate and develop skills of others

· Analytical and problem solving skills

· Ability to assess problems and recommend solutions

· Cross cultural awareness and sensitivity to cultural differences

· Good knowledge and competence of computer applications i.e. Microsoft Office Professional

CONCERN STAFF CODE OF CONDUCT AND PROGRAMME PARTICIPANT PROTECTION POLICY

Concern has a Programme Participant Protection Policy and Concern Code of Conduct which has been developed to ensure the maximum protection of programme participants, especially beneficiaries, from abuse and exploitation, and to clarify the responsibilities of Concern staff, partner organisations, and anyone engaged by Concern or visiting our programmes, and the standards of behaviour expected of them. In this context all Concern staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct of their work in accordance with Concern’s core values and mission.

Any candidate offered a job with Concern will be expected to sign the Programme Participant Protection Policy and the Concern Code of Conduct as an appendix to their contract of employment and conduct themselves in accordance with the provisions in this document.

Any breach of Concern Staff Code of Conduct or the Programme Participant Protection Policy by employees of Concern Worldwide during the course of their employment will result in disciplinary action up to, and including dismissal.

If you feel that your qualification and experience match our requirements, and you share a commitment to Concern’s values, please send an up-to-date CV to: turkey.jobs@concern.net

Equal opportunities: Concern values diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, age, sexual orientation, disability, class, caste or religion.

Concern has a Code of Conduct and a Programme Participant Protection Policy to ensure the maximum protection of Programme participants from abuse and exploitation.

Please clearly note the position applied for in the email subject line.

Application Closing Date: 1st of June 2017

Please note that candidates may be interviewed prior to the closing date for applications r