Country: Turkey
Closing date: 12 Jun 2017
Position Title : Operations Officer
Duty Station : Gaziantep, Turkey
Classification : Professional Staff, Grade P2
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 12 June 2017
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mauritania, Maldives, Namibia, Nauru,
Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, United Republic of
Tanzania, Holy See, Saint Vincent and the Grenadines, Venezuela
(Bolivarian Republic of), Vanuatu, Samoa
Context:
The conflict and violence in Syria has continued to create surges of people crossing the borders from Syria into neighbouring countries. The number of Syrians registered or awaiting registration in host countries has surpassed 4 million and 6.2 million have been displaced inside Syria. Host governments and humanitarian actors, including IOM, are providing relief assistance and protection to this extremely vulnerable population living with host families and in increasingly crowded camps and settlements. The combination of an extremely large displaced population and the accelerating rate of new arrivals is posing a growing challenge to reception communities’ capacity and host government’s response mechanisms.
IOM supports the implementation of the Whole-of-Syria approach in the framework of the UN Security Council 2165 passed on Monday 14 July 2014, authorizing the UN/IOM to initiate cross-border operations from neighbouring countries. IOM Turkey works with CCCM, Shelter/NFI Working Groups, International Non-governmental Organisations (INGOs), Turkish Government Authorities and Syrian partners on identifying vulnerable displaced populations inside Syria, procuring required Non Food Items (NFIs), organising transportation across the border and distributing the items to Syrian people in need. IOM has expanded its programming into other sectors including supporting local authorities and logistics cluster to expand the operational capacity of border crossing points.
Under the overall supervision of the Programme Coordinator and the direct supervision of the
Emergency Response Officer, the successful candidate will be responsible for the coordination of IOM Gaziantep’s emergency Shelter/NFI distributions through implementing partners in the northern regions of Syria.
Core Functions / Responsibilities:
Plan and manage IOM Turkey’s shelter and NFI response through local implementing partners in Syria, including targeting, registration, verification, distribution, and follow up, in coordination with clusters, review board and relevant stakeholders.
Coordinate the release of items to the requesting agencies from IOM warehouses after receiving endorsement by the cluster coordination teams from Shelter/NFI or CCCM.
Maintain a register of distributions to agencies recipient of the pipeline items, ensuring that dates of collection, number and type of items, locations where the items will be utilized and targeted beneficiary numbers are properly accounted.
Support dispatch of shelter/NFI stock in coordination with IOM logistics, ensuring completion, accurate record keeping, and follow up on issues.
Support procurement processes by providing relevant documentation and pipeline projections for shelter/NFI in coordination with IOM procurement and logistics team.
Monitor stock levels against the prepositioning plan and ensure adequate levels are maintained in the IOM Gaziantep warehouse.
Receive and manage Shelter/NFI pipeline requests, referring to NFI and Logistics Cluster.
Plan and carry out shelter and NFI needs assessments, in coordination with clusters and relevant stakeholders, and prepare assessment reports, including analysis and recommendations for future programming;
Prepare distribution reports, including analysis and recommendations. Support partners with post-distribution monitoring exercises, and prepare PDM reports.
Provide technical support to cluster partners in the field, including relevant government counterparts, on shelter and NFI response and reporting as required.
Work in close collaboration with the NFI and Logistics Cluster Coordinators on Emergency Shelter and NFI related issues.
Supervise the team of national staff assigned to assist the distribution of the pipelines.
Participates in the pipeline programme planning with the SNFI and CCCM Coordinators, and advises on logistics considerations.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Management, Supply Chain Management, Business Administration, Engineering, International Economics, Development Studies or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
Experience
• Relevant work experience including at least three years of field experience in operations, emergency work, including support to displaced populations and/or project management;
• Knowledge in inventory software/applications is required;
• Previous experience with humanitarian organizations and in supply chain management is an advantage.
Languages
Fluency in English is required. Working knowledge of Arabic and/or Turkish is an advantage.
Desirable Competencies:
Behavioral
• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others;
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 12 June 2017 at the latest, referring to this advertisement.
For further information, please refer to:
http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.
Posting period:
From 30.05.2017 to 12.06.2017
Requisition: VN 2017/119 (P) - Operations Officer (P2) - Gaziantep, Turkey (55068483) Released
Posting: Posting NC55073932 (55073932) Released
