Turkey: Information Management Officer (IMO) / National Only

Organization brief:

Basmeh & Zeitooneh is a registered Syrian Civil Society Organization in Turkey, work in Development and Relief domain since 2014.

Basmeh & Zeitooneh in Turkey is pleased to announce this job opportunity in Gaziantep, Turkey.

Job Summary:

Basmeh and Zeitooneh in Gaziantep is seeking for an Information Management Officer based in Gaziantep in a joint project between B&Z and UNOCHA. He/she will be working with UNOCHA Access team and with Information Management and Analysis Unit (IMAU)

Under the guidance of the Access team, the Information Management Officer plays a key role in supporting the Access team in OCHA regarding advanced analysis, online products, mapping and creation of bilingual (English and Arabic) products.

Position Information:

• Job Title: Information Management Officer (IMO)
• Contract: Full Time/ One year
• Location: Gaziantep, Turkey
• Nationality: Turkish and/or Syrian Only
• No. of personnel required: One

Functions / Key Results Expected:

Under the guidance of the Access team, the incumbent is expected to perform the following tasks:

1- Ensure implementation and development of IM strategies and standards focusing on achievement of the following results:

• Full compliance with corporate information management standards, guidelines and procedures for the B&Z and OCHA office environment.
• Contributes to the development and implementation of a dissemination strategy for all information products (e.g. reports, data, and maps) through appropriate media.

2- Ensure effective data management focusing on the achievement of the following results:

• Ensures availability of updated information received from field staff in Syria by consistently updating and maintaining the existing databases.
• Supports creation of new databases to meet the information requirements of OCHA and the stakeholders.
• Improves the effectiveness of the databases by making them more user friendly and error free by continues improvement and being open to comments and criticisms.
• Analyze and interpret data and participate in the ongoing report preparation and dissemination.
• Acquire data from primary or secondary data sources and maintain databases/ data systems.
• Develop data collection tools, setup appropriate data collection methodologies, design and implement database systems for data management and analysis purposes.
• Acts as the first line support for all database related requests from internal and external users, in particular related to the following core databases:

i. Who Does, What, Where
ii. Assessment registry
iii. Contact Database
iv. IDP Tracking
v. Needs database

3- Create mapping products focusing on the achievement of the following results:

• Creates attractive maps using ArcGIS and other mapping tools using OCHA templates and styles, ensuring that they are appealing and adequately detailed, and effectively communicating key information to users.
• Promptly attends to the requirements of stakeholders by disseminating mapping and other products through suitable media, i.e, print, email, etc.
• Effective contribution of maintaining a repository of important raw data such as geo-datasets and other similar databases.

4- Ensures effective digital designing support focusing on the achievement of the following results:

• Creates and designs graphic elements and reports using OCHA standard styles and guides.
• Effectively represents information through graphical media, i.e, graphs, charts, presentations etc., using advanced designing programs, ensuring their attractiveness and effectiveness in communicating key messages.
• Maintains and improves the layouts of reporting and presentation templates using graphic design programs ensuring consistency in look and ease of navigation.
• Facilitate staff's ability to use existing and emerging technology to achieve organization's mission and objectives
• Support the lead development of electronic data collection platform such as using KoBo Collect for assessment data collection, train enumerators on the data collection system and remotely facilitate its implementation.
• Support the production and update information products such as reports, charts and infographics by turning data into graphical products to convey messages and storyline; develop advocacy materials including posters, presentations and other visual materials.
• Support the Access team and IMAU in development of static and on-line bilingual products (Arabic and English), coordination with field assistants’ team in Syria on daily basis.

5- Ensure facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

• Identification and promotion of different systems and applications for optimal content management, knowledge management and sharing, and information provision.
• Organization of training for the Field Assistants’ team and stakeholders on IM tools etc.
• Synthesis of lessons learned and best practices directly linked to IM and ICT management.
• Sound contributions to knowledge networks and communities of practice.

Recruitment Qualifications:

Education:
Bachelor’s Degree with additional 2 years of experience in information technology, information systems, information management, web development, database, GIS or other relevant field.

Experience:
3 years of relevant experience at the national or international level in information management, database management, Mapping and web development.
Former working experience on the Syria crisis and humanitarian assistance to Syria or work experience with a UN agency or NGO providing assistance to Syria is required.

Language Requirements:

• Fluency in English is essential
• Fluency of Arabic is strongly desired
• knowledge of Turkish is an advantage

Other skills:

• knowledge/experience in Database creation
• Experience in the use of computers and office software packages and handling of web based management systems.
• Proven abilities in data collection, compilation, analysis and reporting with ability to write in a clear and concise manner and effective oral communication;
• Ability to prioritise multiple tasks within an environment where many interruptions occur.
• Ability to work with multi-cultural teams and international professionals;
• Availability and fitness for travel;
• Ability to work under pressure.

Requirements:

• Valid short term residency permit (in case or Syrian Nationals)
• Valid Passport (in case or Syrian Nationals)

What do we offer?

• Work Permit. (in case or Syrian Nationals)- 15 days as annual Leave, 8 days as sick leave per year (Weekend is Saturday & Sunday)
• Friendly work environment.

Interested candidates who meet the above-mentioned qualification should submit their CV:
To: recruitment.bz.tr@gmail.com
By: Friday 30 June 2017
With: (B&Z-TR-IMO Job Vacancy) in the subject of your email.
CV should include: Education, Legal Status, Location (city), Professional Experience and Qualifications.

Note:
The application received after the closing date will not be given any consideration.
Only short listed candidates whose applications respond to the above criteria will be contacted for test and interview.
Due to urgency “Basmeh & Zeitooneh” reserves the right to fill in the position before the deadline.