Turkey: Re/Adv. HR&Admin. Officer

About us: ISWA is a humanitarian, development, advocacy, non-governmental organization dedicated to work with communities to overcome poverty. ISWA’s main priorities are empowering woman and enabling her to participate in the economic, social, and civil spheres.

We also aim to protect women's rights in the constitution, the legislation, systems and procedures. ISWA focuses on community care by creating safe environment through improving living conditions, mitigating violence, opposing marginalization and striving to eliminate poverty

ROLE PURPOSE:

Under the direct supervision of the Support coordinator, the primary responsibility of the HR & admin Officer is providing support in the various human resource functions, which include recruitment, staffing, training and development, performance monitoring and employee counselling.

SCOPE OF ROLE:

Reports to; Support coordinator

Supervision responsibility: N/A

Budget responsibility: N/A

KEY RESPONSIBILITIES:

Human Resources:

• Advice staff on day to day interpretation and implementation of HR policies
• Ensure all HR policies and procedures are implemented and followed.
• Provide support to the Support manager/Support coordinator on the recruitment process when required.
• Support in advertising, receiving applications, short-listing, scheduling interviews.
• Ensure the timely processing of new contract, contract extension, staff transfer, promotions and other change of status.
• Provide support to Support Manager/Support coordinator on the preparation of payroll by ensuring accuracy & consistency.
• Roll out training on training guidelines.
• Manage the training requests, create & maintain training files, databases.
• Liaise with all line managers to ensure performance appraisals are being conducted regularly and appropriately,
• Analyses individual and organization development needs
• Participate in the development need assessment
• Ensure a high standard filling system
• Ensure time sheets are properly prepared and accurate.
• Maintain leave plan for all staff and update monthly.

Administration:

• Prepare all administrative letters when needed
• Prepare all Administrative Documents such as internal notes, regulation, memos and order forms.
• Ensure compliance of ISWA to legal requirements of the country
• Schedule regular maintenance activities to ensure the workplace is efficient.

QUALIFICATIONS AND EXPERIENCE AND ATTRIBUTES:

• University degree in related field (e.g. business administration, public administration)
• One-year experience on human resources
• At least one years’ work experience in business or NGO administration
• Strong organization skills.
• Good spoken and written English/Arabic.
• Ability to maintain a positive, enthusiastic attitude while being a pro-active problem solver.
• Excellent attention to detail and ability to manage multiple tasks concurrently
• Demonstrated experience designing and facilitating trainings
• Experience in staff development preferred.
• Strong computer skills: Word, Excel, Outlook, PowerPoint. Ability to manage programming databases preferred.

Desired Skills (not essential but preferred):

• Turkish speaker
• Syrians with Turkish Nationality (Dual citizenship)

Personal Qualities:

• Excellent Monitoring, Reporting, Presentation, Facilitation and Communication skills.
• Ability to work under pressure, independently and with limited supervision.
• Flexibility
• Ability to work in a dynamic environment and to multi-task to meet deadlines
• Promotes team work, contributes towards building team consensus and acts as a team player
• Consistently approach work with energy and a positive, constructive attitude
• Demonstrate ability to identify problems.
• Makes recommendations related to work procedures and implementation of management systems.

More Information

· Type of Contract: Full time

· Contract period: TBD

· Workplace: Gaziantep – Turkey / possibility of travel to inside Syria

· Direct manager: support coordinator

· Position Code: HR&A-Off –TR

· Please type the Position code in the Google form, Otherwise the request will be disregarded

· For all applicants Please insert the personal information in the Link:

https://docs.google.com/forms/d/1qyiaP2ivUumC4PqLPqspAnSJ4Ko6ibTPfWSQirthxbw/edit?usp=sharing

· Only accepted applicants in the short list will be contacted.

· Deadline to apply: 30-09- 2017 5.00 PM (Turkish local time)