Turkey: Finance Coordinator

Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We have over two million supporters worldwide and raised $2 billion dollars last year to reach more children than ever before, ensuring that they are able to survive, learn and be protected whatever their circumstances, including in times of humanitarian crisis.

2016 is a time of change and growth at Save the Children. As part of our new strategic plan ‘Every Last Child’, we have made it a global priority to build humanitarian, advocacy and campaigning capability, to become truly global – driving stronger and more diversified funding, and to maximise the use of our knowledge, systems, capacity and culture. We are doing whatever it takes to reach the world’s most excluded children. With your help we can ensure the world puts children first, and that we can tackle the barriers that prevent them from surviving and thriving. We won’t stop until every last child survives and fulfils their potential.

SCOPE OF ROLE:

Reports to: Head of Office

Reportee: Finance Officer and Finance Senior Officer

Budget responsibility: None

Contract length:Until June 30 2018 – extendable

KEY AREAS OF ACCOUNTABILITY:

Financial Accounting, Planning and Reporting

· Ensure integrity of accounts especially that SCI accounting systems, policies, internal controls and procedures are followed for the collection of accurate, complete and timely financial data (e.g.: budgets, forecasts, expenditure, commitments, payroll, and delegation of authority).

· Supports the Finance Manager in consolidating, maintaining and updating the Non-thematic and cross-thematic funding allocation schedule for country programme for fair allocation of support cost across the funding source.

• Supports Programme staff and Award team on proposal budget preparation and modifications by reviewing and advising on proposed costs and justifications to make sure that the proposed budget is reasonable and realistic for the project needs and is complaint per internal and external policies.

· Prepare proposal budget portion of shared costs of Hatay office ensuring full recovery and fairness of allocation, support preparation of Master Budget and Forecast.

· Ensure that a proper staffing funding and other shared costs plan is maintained for Hatay office, accurate budget codes are provided for new recruitments and funding gaps are periodically calculated and shared with the management.

· Support proper and timely allocation of expenses to awards including allocation of inter country and member expenses during month end closing.

· Provide advice/training to budget holders on budget management and phasing.

Control & Supervision:

· Support Finance Director in implementing proper internal controls to safeguard the organization assets and proper use of funds.

· Take appropriate steps to minimise the risk of fraud or theft.

· Carry out inductions and staff trainings for finance procedures etc.

· Ensure that Save the Children’s commitment to improving quality and accountability in humanitarian work is upheld, through reference to the Sphere Project Humanitarian Charter and Minimum Standards, the NGO Code of Conduct, and other relevant tools.

Sub-award Management and Monitoring:

• Verify and ensure that all partnership expenditure spend is compliant with Save the Children and donor policies
• Conduct partner capacity assessments and partner award risk assessments, support program teams in selecting partners and identify capacity building needs of partners in financial management
• Verify partner expenditure reports, through remote and direct visits, and provide audit summary with recommendations to Finance Manager and Director Finance
• Conduct periodic financial monitoring visits to evaluate the systems, recommend improvements and monitor implementation of improvements
• Assist awards/program teams in preparation of end of award letters detailing accepted, disallowed and queried costs, and where applicable any balances owed to or from partners
• Liaise with finance team to ensure the timely processing of payments to partners
• Support award management team and programme staff for the preparation of donor proposals containing partnership activities
• Follow-up with partners to ensure timely submission of financial reports
• Track partner advances and reported expenditures and provide regular updates to department management
• Manage the Partnerships Senior Finance Officer in line with SCI objective and appraisal processes, to ensure efficient and effective support to partners involved with the Syria response
• Ensure that partner expenses are posted to FIS (Agresso) in time and amounts owed to and from partners are monitored and cleared in time.

Partner Capacity Building:

• With Finance Manager, provide finance and awards training and capacity building to partner finance and non-finance staff, through direct group, individual and remote support
• Support partners in preparation of proposal budgets, reviewing to ensure costing is appropriate to activities in the sub-award proposals
• Identify and recommend support to partners to build their capacity in finance management

Cash Management and Banking

• Support CO finance in managing the cash flow to ensure timely and secure transfer of funds to meet program needs
• Compile monthly cash requests from budget holders for Hatay office
• Review the monthly payroll calculation of Hatay office and its related taxes and ensures accuracy
• Maintain all bank account related documents in Hatay office
• Ensure preparation of monthly bank reconciliations and regular cash counts as per SCI guidelines.

Management of FMS / Agresso

· Ensure timely booking of cash and bank payments from Hatay.

· Support the month-end process, including ensuring all monthly costs are booked and salaries, inter-country costs and support costs are correctly allocated to awards with in Hatay office

Internal Reporting

· Support monthly financial closing and ensures accuracy of reports to be submitted to SCI centre

· Ensure proper tracking and analysis of debtors and creditors (staff advances, prepayments, accruals and other liabilities), reconcile and prepare/post corrective and adjusting journal entries.

· Review and ensures accuracy of balance sheet items and prepare monthly, quarterly and annual Balance Sheet schedules with supporting schedules and submit to CO in time

Cash Transfer Programming

· Provide technical advice and support to programme managers on operational and controls aspect of the design and implementation of cash transfer programming.

· Manage the finance team involved in supporting the cash transfer programming, ensuring that appropriate segregation of duties is maintained throughout the process and policies and procedures are fully documented and followed.

Other:

· Provide support as required to the Finance Manager and finance team in monthly and yearly closings.

· Coordinate with relevant departments to ensure relevant documents of GIK are available and GIK is recorded in accounts books in time with all the supporting documents.

· Facilitate Finance Manager in preparation for all internal and external audits.

· Perform any other duties and tasks, which are commensurate with the responsibilities and level of the post.

QUALIFICATIONS AND EXPERIENCE AND ATTRIBUTES

• Finance/Accounting qualification
• 3-5 years of experience of working in finance department with a NGO
• Experience in assessment and monitoring of partners
• Knowledge of finance and operational controls in regards to cash transfer programming
• A desire to learn and work in a challenging but rewarding environment
• Ability to work under pressure alone and as part of a team
• A strong sense of integrity
• Attention to detail
• Good working knowledge of Excel
• Good English language skills required
• Arabic and Turkish language skills preferred

CHILD SAFEGUARING POLICY:

Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding – Declaration of Acceptance Form] and comply with the SCIs Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact.

This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for. SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International’s Code of Conduct sets out the standards which all staff members must adhere to.

Benefits Package provided to National Staff:

• Salary commensurate with the pay-grade of the position.
• Annual leave
• Inhouse Medical Facility, Accidental and Life insurance.
• Pick and drop facility
• A motivating work environment

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

Please apply in English by sending your up to date CV with a cover letter as a single document explaining your salary expectations to turkey.recruit@savethechildren.org and mention the position that you are applying on the subject section. The advertisement will be closed on November 24th 2017 at 5:30 PM (Turkey local time).

Please note that only shortlisted candidates will be contacted and interviews will be conducted on rolling basis.