Country: Turkey
Closing date: 16 Feb 2018
TITLE: Coordination and Admin Officer
BASED IN: Gaziantep, Turkey (100%)
REPORTING TO: Executive Director
BACKGROUND:
SHAML is a coalition of Syrian CSOs that share a vision of building a Democratic future for Syria that respectsand adheres to Human Rights, Gender and All-citizens Equality. In realising this vision; SHAML members coordinate and cooperate to achieve high quality organizational practice; mainstream their shared Values as core component of their work, and advocate and campaign for wider adoption of these Values. For achieving this; Shaml:
• Supports achieving excellence through organizational development for its members, with a special focus on mainstreaming our shared Values: Democracy, Human Rights, Gender and All-citizens Equality, as an essential component in our organizations.
• Builds a unique identity for the Coalition and its approach; and promote our shared Values through sharing of knowledge and learning and implementing activities for that purpose.
• Advocates and campaign for Shaml’s shared Values aiming for them to be adopted within other Syrian CSOs, and as part of the future of Syria.
PURPOSE OF THE POSITION:
Secretaries/administrators are involved with the coordination and implementation of office procedures and frequently have responsibility for specific tasks under request for the direction, including both written and oral communication, word processing and typing, organizational and presentation skills, as well as the ability to multi-task and work well under pressure.
ROLES AND RESPONSIBILITIES
Coordination
Communicate effectively and smoothly
scheduling and attending meetings at the SHAML office, creating agendas and taking minutes - shorthand may be required
translate minutes or reports from English-to-Arabic and vice versa and share them with the attendants
keeping diaries and arranging appointments with different members.
Coordinate timing and logistics of staff meetings and prepare meeting materials ahead of time.
Organize meetings, WebEx, video conference, and conference calls.
liaising with staff in SHAML organizations NGOs and with external contacts
Office management
dealing with telephone and email enquiries
devising and maintaining office systems
booking rooms and conference facilities
managing and maintaining petty cash
ordering and maintaining stationery and equipment
arranging travel and accommodation for staff or and other external contacts
liaising with colleagues and external contacts to book travel and accommodation
organizing and storing paperwork, documents and computer-based information
photocopying and printing various documents
Arranging in-house and external events
PERSONAL SPECIFICATIONS:
Education
- University degree or institute degree, preferably in a domain related with administration, economy or English literature.
IT Skills
o Software
§ OS: Microsoft windows
§ MS Office (Word, Excel, PowerPoint, Outlook)
o Hardware
§ Good familiarity with printers, Scanners.
Language Skills:
knowledge written and spoken English is important
knowledge of Arabic is required
Turkish language is an added value
How to apply:
To apply you have to submit your CV and a cover letter to:
im@shamlcoalition.org You must put the vacancy title in the subject line of the email.
Applications to position will be considered on a rolling basis. Shaml is looking to recruit for this position as soon as possible. Interested candidates are encouraged to send their CVs as soon as they can.
