Turkey: Grant Officer / Proposal Writer

Position: Grant Officer/Proposal writer

Job Location: Gaziantep
Reporting to: Grant Manager

Working area: Gaziantep, Turkey

Number of positions open: 1

ACCOUNTABILITIES

Key relationships: Project, Syria Office, MEAL, IMU, Field Offices, Finance, Procurement, Logistic.

General objective of the position:

the Grants officer is responsible for the effective management of all grants. This involves proposal development and design, effectively coordinating the development and submission of all donor related reports with both relevant partner and SAMS staff and organizing and facilitating grants management meetings. The Grants officer will also ensure proper filing of related documents and of regularly updating the organization’s grants tracker.

Main tasks and responsibilities:

Grant management

· Manage donor reporting processes through the coordination and drafting of high quality donor reports (Bi-weekly, monthly, quarterly, interim, annual and final), ensuring compliance with SAMS and donor requirements and timely submission to donors

· Provide support to the Technical staff as requested on issues relating to the management of related grants and compliance with donor’s regulations.

· Organize, facilitate and ensure that regular grant management meetings are held, including scheduling, documentation provision, recording and dissemination of action points and minutes are disseminated, and action points followed upon.

· Develop grants related inductions for existing and new SAMS staff.

· Develop grants overviews documents outlining the programmatic objectives, activities, indicators and targets as well as key information and developments that pertain to finance, logistics, procurement, HR, MEAL support functions.

· Provide monthly updates on the status of all grants under his/her remit including the provision of proposals and reports to management teams (by updating the grants tracker and the reporting tracker).

· Systemize the development of donor reports through the creation of documents that outline the personnel, monitoring reports and timelines required.

· Develop databases for tracking data submitted to donors.

· Advise and assist the program team and other staff as required with grant implementation, monitoring and evaluation of grants and short-term technical assistance (STTA).

Proposal Development

· Determines proposal concept by identifying and clarifying opportunities and needs; studying requests for proposal (RFPs).

· Meets proposal deadline by establishing priorities and target dates for information gathering, writing, review, and approval.

· Development of concepts and proposals which fit within SAMS Syria’s strategic objectives, secure input from other departments and contribute to new programme development

· Review SAMS Syria’s partner proposals and budgets when requested, providing constructive feedback.

· Write various proposal sections, including backgrounds, executive summaries, and past performance/ qualification summaries.

External Representation and Information Management

· Attend relevant coordination meetings with current and potential donors’ partners and other stakeholders, as delegated by the Grants Manager, representing SAMS and providing updates and flagging key issues of concern.

· Distribute and share with relevant staff copies of all grant documentation (grant proposals, reports, budget etc.). Ensure comprehensive grant files are maintained up to date and are available for use. Respond to ad-hoc requests from SAMS team, HQ, donors, and other stakeholders for information on the SAMS Syria programme

Office culture

· Promote and model a positive, professional and respectful office culture.

· Undertake other duties as assigned by supervisor.

THE CANDIDATE’S REQUIREMENTS

Mandatory Qualifications required

-University Degree

-Minimum 3 years’ experience in grant management procedures and donor relations. Familiar with project management, financial management and budget monitoring.

-Knowledge of donor mechanisms such as USAID, DFID and ECHO; with knowledge of donor compliance advantageous

-Experience in filing and database management.

-Excellent interpersonal skills with the ability to interact well with people of all backgrounds

-Proactive, independent, and solutions-focused

-Good computer skills (Word, Excel, PowerPoint, etc.) -Enthusiastic and keen to work hard to achieve the objectives of the programme

Languages

§ Excellent written and spoken in Arabic

§ English fluent

The salary will be defined regarding the SAMS Turkey Office salary scale on-going.

Interested candidates may please send their resume with cover letter stating the job title in the subject of the email

Last date for application is18/ March / 2018

Please E-mail all applications to: saleht@sams-usa.net