Turkey: Procurement Officer

About ONSUR:

International Association for Relief and Development (Onsur) is a non-governmental organization registered in Turkey N° (27-018-178) dealing with the Relief and development projects through the empowerment of local communities to ensure a decent life, Founded at the beginning of 2012. Onsur works through the main office is located in Gaziantep’s province Turkey, in addition to execution offices in: Syria (Aleppo, Idlib, Rural Damascus), Lebanon (Saida, Arsal), and Iraq (Erbil – under construction)

Major Responsibilities:

1. Overseeing and coordinating all program and operations procurement processes for Turkey and Northern Syria including procurement of goods and services via Supply Chain staff. This includes accepting Purchase Requests, drafting Requests for Quotations, Bids Analysis and Contracts/Purchase Orders and facilitating relevant reviews and approvals.
2. Ensuring that procurement is carried out in accordance with ONSUR and donor policies and procedures and it is transparent and responsive to ONSUR needs.

3. In coordination with the Operation Manager, keeping informed about up-to-date Standard Operating Procedures (SOPs) and supporting the Operation Manager in ensuring all relevant staff involved in procurement in Northern Syria field sites are informed and provided appropriate technical guidance, as required. This includes support in planning remote trainings and in-person trainings, where possible.

4. Working with Procurement focal points in the field offices of Northern Syria to plan, prioritize and implement their tasks and responsibilities in coordination with their field-based direct supervisor to ensure timely implementation of procurement related activities.

5. Ensuring full and accurate utilization of the BVA system. In parallel, regularly updating the Purchase Request Tracking Sheet (PRTS).

6. Participating in procurement committee meetings, when required.

7. Ensuring that all supplies, services and equipment required are delivered on time. This includes routine communication, coordination and planning with the relevant requesting staff regarding their orders.

8. Establishing and maintaining ethical, professional working relationships with suppliers.

9. Coordinating with Finance and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.

10. Maintaining supplier information for regularly purchased items, and staying informed of current local market conditions in Turkey and northern Syria.

11. Maintaining oversight on monthly trackers for frequently purchased supplies (i.e. kitchen supplies, cleaning supplies, fuel, food items etc.) in each field site and planning to avoid any stock-outs.

12. In coordination with the Operation Manager, support Northern Syria Procurement team in managing the warehouses and ONSUR assets/stock in Syria.

13. Ensuring all Procurement related documents and files (electronic and hard copies) are properly archived, organized and up to date, and ensure regular back up of Procurement files on the relevant ONSUR formal files storage systems/means.

14. Advising the Operation Manager on procurement-specific issues and/or improvements.

15. Any other duties or tasked delegated by the Operation Manager.

Expected Deliverables:

• Maintain up-to-date status report (in the form of BVA system or PRTS) for all purchase requests.
• Provide on-time, standard monthly reports to the Operation Manager.
• Generate and maintain comprehensive price list for goods, services and equipment purchased by ONSUR.
• Maintain vendor list and ensure contract management.
• Support the Operation Manager to produce routine cash / payment projections.

Key Working Relationships:

• Position Reports to: Operation Manager;
• Position directly supervises: Procurement Assistants, Field Procurement Officers;
• Other Internal and/or external contacts: Regular coordination with Finance department on spending plans and payments processing in addition to review on support documents.
• Internal: All program sectors coordinators and managers, Field Manager and Deputy Field Manager in Northern Syria;

Job Requirements:

· Is a Turkish or Syrian national

· University Degree in business management, economics, logistics or related fields.

· At least 2 years of experience in logistics, procurement and other supply chain functions. INGO experience is preferred.
· Knowledge of generic procurement procedures and practices.
· Familiarity with major donor and local regulations / laws advantageous.
· Experience in budgeting and spending plans.
· Competent in spoken and written English and Turkish
· Good mathematical skills.
· Competent use of PC, especially spreadsheets (Microsoft applications).

Personal Characteristics:
· Strong sense of personal integrity.
· Attention to details.
· Ability to multi-task.
· Team spirit and problem solving abilities

Please send your application and C.V to Human Resources Officer at career@onsursyria.org with the following subject : « TR201827007».