Turkey: Admin & Finance Officer

Key Duties and Responsibilities:

Budget and Financial Management

· Prepare the master budget on a yearly basis, the projects’ budgets upon request;

· Maintain project budgets; update the budget vs actual on a monthly basis (Master & Grants, including a brief commentary on variances), including Donors’ budgets;

· Tracks TDA's existing budgets for multiple funding streams;

· Coordinate and support budget realignments and annual budget reviews, when relevant.

· Responsible for the overall compliance procedures of TDA;

· Prepare and regular update disbursement plans and forecast, lead the preparation of forecast, including for donor reporting;

· Track the Payment schedules from donors and funds transfer;

· Revise and update tools and templates for budget management and donor reporting.

Donor reporting:

· Prepare Donors’ financial reports;

· Ensuring compliance with donor’s requirements and TDA policies and procedures.

Accounting and Administrative:

· Records the daily transactions on the accounting systems, with proper allocation to projects, ensuring the sufficient supporting documents provided.

· Ensuring compliance of Disbursement by ensuring having all the required and sufficient supporting documents.

· Conducts monthly bank reconciliation and present to the management for approval.

· Handles day-to-day accounting and transactions, including invoicing and organization of receipts;

· Conducts monthly and quarterly financial reports for TDA Management;

· Organizes project finances, prepare budget projections and ensure cash flows and transactions are functioning and accurately reported;

· Manages financial reporting and records for multiple donors;

· Ensures the timely payment of invoices and reimbursement requests;

· Manages the procurement for office and project equipment, supplies and materials;

· Ensures compliance with TDA accounting manual and donor regulations;

· Maintains and enhance TDA's financial system;

· Assist with annual organizational and financial audits;

· When needed, handle logistical requests for projects, such as hotel and travel arrangements, conference administration and minor translation;

· Liaises with Turkish Legal Accounting firm to ensure TDA compliance with Turkish law.

· Tracks the monthly time's sheets of the employees, vacations, leaves.

· Updates the personnel main folder.

· Prepare for and follow up the recruitment process, draft TORs, advertise for posts, filtering CVs, provide shortlist for management; being part of the interview committee upon request and when needed.

Qualifications:

· Bachelor degree is required

· 2+ years of hands-on administrative and financial support experience

· Proficiency in Microsoft office, especially in excel.

· Excellent communication skills – written and verbal (English, Arabic, and Turkish is a plus)

· Ability to prioritize tasks

All interested candidates should send an updated CV and cover letter (no more than one page each) to recruitment@tda-sy.org no later than 24th of August 2018. Women are encouraged to apply.

Please mention "Admin & Finance Officer" in the email Subject.