Turkey: Finance Manager (only national applications)

Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We have over two million supporters worldwide and raised $2 billion dollars last year to reach more children than ever before, ensuring that they are able to survive, learn and be protected whatever their circumstances, including in times of humanitarian crisis.

As part of our strategic plan to reach ‘Every Last Child’, we have made it a global priority to build humanitarian, advocacy and campaigning capability, to become truly global – driving stronger and more diversified funding, and to maximise the use of our knowledge, systems, capacity and culture. We are doing whatever it takes to reach the world’s most excluded children. With your help we can ensure the world puts children first, and that we can tackle the barriers that prevent them from surviving and thriving. We won’t stop until every last child survives and fulfils their potential.

CHILD SAFEGUARDING:

Level 4 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

Responsible for Financial Management of the office, ensuring integrity of accounts, budgets, and forecasts and maintaining robust internal control and risk management framework. This position will manage the day-to-day financial management, accounting, compliance with SCI, Donors and Local Govt The person will also ensure proper financial planning, accurate expenses allocation and timely financial reporting. The role will also be responsible for ensuring finance and donor compliance controls are understood and followed in SCI and with partners, and take lead on assessing and building capacity of partners on financial management and donor compliance.

SCOPE OF ROLE:

Reports to: Country Director

Staff directly reporting to this post: Finance Coordinator (directly) , IT Officer (directly), Finance Officers (indirectly), Finance Assistant (indirectly)

KEY AREAS OF ACCOUNTABILITY:

Leadership, Capacity Development, Strategic Partnering, and Strategic Analysis

• As a member of the Senior Management Teams of the Turkey Country Office, work with the Country Director and colleagues to;
  • Develop/strengthen of an organisational culture that promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up our people to deliver outstanding results for children and excellent customer service for our Members and donors
  • Design and implement a coherent organizational structure that is consistent with agency practices and appropriate to programme needs
  • Ensure compliance of Turkey Country Office with all Save the Children Management Operating Standards, Standard Operating Procedures, and Key Performance Indicators
  • Create (with the CD) cohesive and inspiring leadership teams that drive breakthroughs for children through growth and excellence in programming and relationships
• Provide strong and positive leadership to the finance, and IT departments, including staff in all provinces, ensuring competent and motivated staff are hired and retained, providing efficient delivery of services.
• Coordinate professional and personal development of finance, and IT staff thorough induction, on-the-job coaching, identification of learning and development needs and opportunities and preparation for succession.
• Develop strong networks internally (other COs, Members, and SCI entities) and externally (other INGOs, UN agencies, Government, banks and financial institutions, communities, etc.) through effective communication and relationship building.
• Provide analysis of historic and current trends as well as forecasting on both strategic and operational financial issues; provide leadership and proactive solutions to current and potential future challenges.
• Ensure high performance to meet all standards and expectations of SCI as per Essential Standards, Key Performance Indicators (KPIs), Management Indicators, etc.

Financial Accounting, Planning and Reporting

• Support the Country Director (CD) in the management /administration of the Country Office resources (country office and sub-offices) including

(a) the formulation of country work plans and resource allocation plans, proper recovery of shared costs as well as flagging any funding gaps on time.

(b) effective support and guidance to the Senior Management Team and other key programme staff during planning and allocation exercises

(c) monitoring implementation of donor agreements and resource utilization

• Provide cost analysis, promote benchmarks and make recommendations for effective resource utilization at all levels
• Working with the Awards Lead, highlight variances, provide spend analyses and recommend resolution or reallocation of resources
• Identify and effectively manage all key risks, especially financial, related to delivering the Country Office programme
• Ensure correct level of budget authority (Scheme of Delegation) exists within Country Office
• Provide a source of verification of budget information in new proposals under development
• Ensure appropriate and adequate emergency finance and grants procedures are detailed in the Country Office Emergency Preparedness Plan in order to enable rapid scale up
• Ensure budget holders understand their responsibilities and ways to carry out their financial responsibilities
• Ensure sub-offices receive adequate support to operate efficient accounting systems, including timely receipt of monthly budget variance analysis by budget holders, timely answers to queries and scheduling tasks and deadlines
• Support the Human Resources Manager in establishing equitable staff compensation policies and practices within the approved budget and donor requirements
• Ensures Country Office treasury operations are adequately managed and work with budget holders to estimate cash needs on monthly basis.
• Ensure integrity of accounts especially that SCI accounting systems, policies, internal controls and procedures are followed for the collection of accurate, complete and timely financial data (e.g.: budgets, forecasts, expenditure, commitments, payroll, and delegation of authority).
• Support Program teams in budgeting and ensure that proposal budgets are realistic, cost effective and consistent with proposals and work plans, and full recovery and allocation of shared costs.
• Ensure proper financial planning including Master Budget and Reforecasts ensuring coherence with the work plans, and proper planning of shared costs to ensure recovery of shared costs as well as flagging of gap.
• Ensure proper and timely allocation of expenses to awards including allocation of inter country and member expenses during month end closing.
• Ensure proper and timely creation of reporting analysis codes (DEAs) and FIS is up-to-date in terms of latest versions of budgets uploaded and is used to produce donor financial reports and other budget/portfolio analysis.
• Ensure preparation of accurate and timely financial reports for the donors and management.
• Analyse, review, and discuss financial reports with Award and Program departments to proactively advice and address financial and budgetary opportunities and potential issues.
• Coordinate with relevant departments to ensure relevant documents of GIK are available and GIK is recorded in accounts books in time with all the supporting documents.
• Ensure legal books are maintained and submitted to GoT on timely basis.
• Ensure all taxes, included taxed related to salaries, are accurately calculated and timely deposited to relevant Govt. department.

Cash Management and Banking

• Manage the cash flow to ensure timely and secure transfer of funds to meet program needs, liaising with banks and SCI Centre Treasury as required
• Compile monthly cash requests from budget holders and ensures adequate and timely flow of funds to the field offices
• Monitor and control forex gain/loss
• Review the monthly payroll calculation and its related taxes and ensures accuracy
• Maintain all bank account related documents
• Ensure preparation of monthly bank reconciliations and regular cash counts as per SCI guidelines.

Management of FMS / Agresso

• Maintain and regularly review Financial Management System (FMS) master data
• Manage the month-end process, including ensuring all monthly costs are booked and salaries, inter-country costs and support costs are correctly allocated to awards
• Liaise with SCI centre to resolve any FMS issues

Internal Reporting

• Lead monthly financial closing and ensures accuracy of reports to be submitted to SCI centre
• Ensure proper tracking and analysis of debtors and creditors (staff advances, prepayments, accruals and other liabilities), reconcile and prepare/post corrective and adjusting journal entries.
• Review and ensures accuracy of balance sheet items and prepare monthly, quarterly and annual Balance Sheet schedules with supporting schedules as per requirement in timely manner
• Complete monthly finance review and monthly control checklist with full supporting reconciliations and take appropriate, timely action to resolve issues

Sub-award management

• Ensure finance-related due diligence and vetting processes of partners, and capacity building of partners on financial management.
• Reviews potential sub-grantees’ proposals and budgets
• Manages the review process and payments relating to sub-grantees / sub-contractors and ensure regular visits to sub-grantees for review of their systems and verification of reported expenses for compliance with SCI and donor compliance requirements.
• Work with relevant program staff to ensure all implementing partners undergo legal vetting and a capacity assessment prior to commencing work with Save the Children, are engaged with appropriate agreements and effective monitoring systems are in place so that partner delivery meets donor expectations and requirements.
• Work with award/program staff to ensure relevant donor requirements are effectively communicated and understood by implementing partners.

Audit

• Facilitate internal and external audits including Govt. and external auditors, ensuring appropriate documentation is sourced and provided on a timely basis to auditors
• Work with internal and external auditors as necessary, liaising with other departments to ensure information is provided as requested and co-ordinate closure of action items resulting from these audits.

IT

• Supervise and support IT section and ensure proper systems for running the office are in place.
• Manage IT team and define result-based expectations, provides leadership and technical support as needed, and evaluate direct reports regularly.

Capacity Building:**

• Provide advice and training to non-finance staff to ensure accurate coding of finance forms and SCI financial rules and procedures are understood and followed by all staff.
• Finance staff capacity building on SCI processes and procedures and donor guidelines

QUALIFICATIONS AND EXPERIENCE

Essential

• At least 8 years of professional experience in line with the job requirements
• At least Bachelor’s degree in Finance, Economics, Trade, Business Administration, etc. related departments
• Strong communication (written and spoken), and interpersonal skills in English and Turkish, with experience in managing multicultural teams
• Qualified professional accountant (internationally recognised qualification, practical experience equivalent will be considered) with substantial post qualification accounting experience
• Experience of and well developed skills in staff management, supervision and capacity building
• Good attention to detail and analytical skills
• Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
• Cultural awareness and ability to build relationships quickly with a wide variety of people
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
• Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities
• Strong understanding of Government of Turkey regulations on accounting, taxation and social security.

Desirable

• I/NGO& donor relations experience is highly desirable
• Experience of working in an international charity and ERP accounting system.
• Experience of working in emergency response and major donors.

CHILD SAFEGUARING POLICY:

Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding – Declaration of Acceptance Form and comply with the SCIs Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact.

This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for. SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International’s Code of Conduct sets out the standards which all staff members must adhere to.

Benefits Package provided to National Staff:

• Salary commensurate with the pay-grade of the position.
• Annual leave
• Inhouse Medical Facility, Accidental and Life insurance.
• Transportation allowance
• A motivating work environment

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

Please apply in English by sending your up to date CV with a cover letter as a single document explaining your salary expectations to turkey.recruit@savethechildren.org and mention the position that you are applying on the subject section. The advertisement will be closed on August 26th 2018 at 5:30 PM (Turkey local time).

Please kindly note that only short listed candidates will be contacted.

Please apply in English by sending your up to date CV with a cover letter as a single document explaining your salary expectations to turkey.recruit@savethechildren.org and mention the position that you are applying on the subject section. The advertisement will be closed on August 26th 2018 at 5:30 PM (Turkey local time).

Please kindly note that only short listed candidates will be contacted.