Turkey: Logistic Assistant

Job Title: Logistic Assistant

Vacancy Ref. no: MWL10129

Employee Type: Regular

Employee Category: Full Time

Report to:Procurement Officer

Deadline: 27/12/2018

No of Positions: 1

About Mercy Without Limits:

MWL is a humanitarian, advocacy, non-profit organization dedicated to work with communities in order to overcome poverty. ’s main priorities are aimed at empowering women, youth, people with disabilities and children by enabling them to participate in economic, social, and civil spheres. We aim to protecting women, youth, people with disabilities and children rights by the constitution and legislation systems.

Scope of Work: MWL is seeking Logistics Assistant to support on-going project implementation and monitoring of activities. The position is time-limited for 6 months with possibility of extending.

The logistic assistant is responsible for the provision of support services – all tasks related to procurement and logistics based on MWL’s organizational mandate, priorities and donors’ agreements.

Role and responsibilities

The Logistics Assistant is responsible for the warehouse, fleet and asset management in compliance with MWL’s policies and procedures and donors’ rules and regulations.

Generic responsibilities

• Implement MWL’s Logistics and Procurement Policies and procedures at office level.
• Ensure compliance with MWL’s Handbooks, other MWL policies and donor requirements in all procedures and processes.
• Provide anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management).
• Supervision, training and development of logistics team at field level.
• Ensure safe and efficient transport of staff and materials/goods.
• Prepare, check and share plans, records and reports as required (e.g. warehouse and fleet reports).
• Implement a filing system/archives according to procedures.
• Prepare accurate and timely monthly reports on fleet, asset management, and stock / inventory report.
• Ensure that MWL’s related activities are implemented within MWL’s Protection mainstreaming guidelines and reports any breaches/concerns to the line manager.

Specific responsibilities

• Maintain and responsible for management of stocks of Assets and other MWL center and work locations.
• Produce stock/Asset movement reports according the MWL reporting policy and formats.
• Manage Warehouse and stock control.
• Warehouse reporting and documentations.
• Receive items (Stock, inventory, assists) as per MWL regulations and rules.
• Ensure the MWL fleet is properly managed including proper utilization and ensuring all drivers are following MWL rules and policies related to driving.
• Ensure all MWL vehicles are regularly serviced and able to operate safely (including daily checks of vehicles).
• Ensure proper recording on fleet management (e.g. log books, fuel consumption etc) according to MWL’s Logistics Reporting policy.
• Ensure all MWL Assets are tagged and listed in the Asset management database at the time of procurement with an asset file created for them.
• Assist Logistics Officer in producing regular, timely and accurate narrative and logistical reports.
• Ensure all transfers are documented.
• Ensure periodic assets count is done.
• Ensure all technical requirements of supplies/goods are met.
• Support in procurement when needed

Supply Chain and procurement:**

Supply items/materials according to the requests and following MWL’s procurement procedures

• Identify suppliers for all kind of markets related to MWL’s activities and needs.
• Take part in the analysis of the local purchasing environment.
• Identify the necessary procurement documents for a given procedure.
• Collect/draft all necessary documents (Excel) and transfer them to the Supply Chain Manager for validation.
• Follow up purchases from request to payment and delivery.
• Control quality and quantity of the purchased items according to the requester’s specifications.
• Ensure that the format and information on quotes and invoices comply with regulations.
• Ensure compliance with administrative procedures for the management of advances and payment of suppliers.
• Update the mission catalog to facilitate the procurement process.

Reporting & Follow up

• Gather all procurement documents as a complete file and transfer them to the Supply Chain Manager
• Give daily report to the Supply Chain Manager and the purchase requester about procurement progress
• Update the purchase request Follow Up on weekly basis.

· Archiving

• To archive and centralize the files

P.S:

The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs.

Professional competencies

• Bachelor’s degree in business, supply chain, or any relevant field
• Minimum 2 years of experience in Logistics, preferably within a humanitarian context;
• Experience in supply chain operations; and key institutional donor’s rules and regulations;
• Experience in fleet, warehouse and assets management.
• Proficient in MS Office applications
• Fluent in both Arabic and English, written and verbal

Behavioral competencies

• Managing performance and development
• Planning and delivering results
• Coping with change
• Communicating with impact and respect
• Handling insecure environments
• Good Communication skills

Application Instructions:

If you'd like to apply for this position, please send your resume, list of at least 3 professional references including contact information and cover letter to recruitment@mercywithoutlimits.org. In your cover letter, please describe your reasons for applying, relevant qualifications, and how you learned about the position.

Mercy Without Limits is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Applicants in need of accommodation during the interview can contact HR team at recruitment@mercywithoutlimits.org.

Mercy Without Limits thank all applicants; however, only short-listed candidates will be contacted for interviews.