Turkey: Liaison and Admin officer

Position: Liaison and Admin officer

Location: Gaziantep

Reports to: SNA Coordinator

Start Date: ASAP, Open until filled

Duration: 1 year

Background:

In April 2014, Syrian NGOs working in providing humanitarian assistance realized the need for a solid and harmonized voice standing for the humanitarian violations and lack of sufficient support to the Syrian people. As a result, a constantly expanding alliance of Syrian humanitarian NGOs have been formed, currently consisting twenty NGOs. The primary mandate of Syrian NGO Alliance (SNA) is Advocacy, and its core objectives and purpose revolves around it. SNA Advocates for the issues that affect, but not limited to, dignity, safety, security and livelihood of the Syrian people.

The Syrian NGO Alliance is a voluntary body, governed by membership criteria that complies with international humanitarian standards. SNA aims to effectively participate in decision making for a better effective, qualitative, equitable and efficient humanitarian response. The purpose is to provide a joint platform for SNGOs to collaborate and build consensus about the strategic issues confronting Syria Humanitarian Response. The SNA aspires to be an inclusive, representative and independent alliance that is out in front on key humanitarian issues and recognized as a leading actor in the humanitarian community for Syria, helping to enable a functional, integrated structured response that better identifies and serves the most vulnerable.

The core function of the SNA is to facilitate coordination among members by: (a) Identifying strategic issues, (b) Advocating for common positions with a unified and consistent voice to influence policy and decision making, (c) Sharing information, and (d) Engaging and Representing the alliance with external stakeholders at all levels.

Job Overview:

The Liaison and Admin Officer will work closely with the SNA Coordinator for building relation with Turkish government and non-governmental entities, and create opportunities to increase the visibility of the organization among Turkish partners, and involving in coordination and implementation of office admin related procedures.

Major Responsibilities:

Under the direct supervision of the SNA Coordinator, the Liaison and Admin Officer will perform the following duties, and undertake other responsibilities as may be agreed:

Liaising:

· Establish, nurture and manage cordial working relationships between the SNA and the Turkish governmental and nongovernmental entities at all levels;

· Building a list of contacts in Turkish MoH, MoFA, MoI AFFAD, TRC and other Turkish authorities and NGOs

· Create opportunities to increase the visibility of SNA among Turkish audience.

· In conjunction with the SNA Coordinator and SC prepare and update strategic analysis of the government policies and procedures related to NGO’s work.

· In conjunction with the SNA Coordinator, ensure appropriate representation of the SNA in all relevant meetings workshops, conferences, seminars etc. held at national and provincial level government departments, and report on events of interest, as requested.

· Contribute to the development and implementation of government engagement strategy;

· Provide advice on strategies to further improve the working relationship with government departments at various levels, and develop a greater understanding of the legal framework applicable for NGOs platforms operating in Turkey

· Make suggestions and recommendations regarding appropriate advocacy by the SNA and its membership concerning appropriate content and targeting,

· Build and maintain long-term relationships with key policymakers and stakeholders.

· Collect, analyze, and utilize data and feedback to identify opportunities to improve the relationship between the SNA and the Turkish authorities

· Ensure all queries from Government Officials are addressed timely and adequately;

· Drafts reports and briefs regularly and provide up to date information to the coordinator.

· Provide translation and interpretation on an ad-hoc basis as required.

· Performs other related duties as assigned.

Administrative support:

· Ensure equipment is maintained in working order, arrange servicing and repairs, order stationery and supplies as required, cover any communication with Turkish parties.

· Word processing, audio, and copy typing and letters writing.

· Creating and maintaining Records Keeping System.

· Scheduling and attending meetings at the SNA office, creating agendas and taking minutes - shorthand may be required.

· Booking rooms and conference facilities.

· Managing and maintaining budgets, as well as invoicing.

· Sorting and distributing incoming post and organizing and sending outgoing post.

· Liaising with colleagues and external contacts to book travel and accommodation.

· Arranging in-house and external events.

· Performs other related duties as assigned.

Key Working Relationships:

· Position reports to: SNA Coordinator.

· Position directly supervises: N/A

Job Requirements:

Please note this a national position with a local contract, applicants must have Turkish citizenship.

Education:

University degree related to public relations.

Work Experience:

· Previous experience in similar positions in NGOs in Turkey.

· Minimum 2 years practical experience of close relationship with key stakeholders in the government departments at various levels;

Demonstrated Skills and Competencies:

· Self-Motivated and Team Player.

· Extensive Understanding of Government of Turkey;

· Demonstrated experience in the Syria humanitarian context.

· Extensive Experience of political analysis and analytical reports;

· Excellent presentation, oral and writing skills in Turkish and English;

· Promote and model a positive, professional and respectful office culture.

· First class analytical, diplomatic and communication skills;

· Proven persuasion and negotiation skills;

· Strong interpersonal, intercultural and human skills;

· Capacity to innovate and solve problems.

· Proficient in use of computer applications related to the tasks is essential.

· Ability to work in a team and to sometimes tight deadlines in a dynamic and fast-paced work environment

· Language: Native Turkish, fluent in English, and Arabic an asset

Disclaimer Clause

This job description is not an exhaustive list of the skills, effort, duties, and responsibilities associated with the position.

Working Environment

Standard office work environment. Up to 10% travel required.

In case you meet the requirements and that you are interested in the position, please send your CV in English to hr@syrianna.org before the 30 January 2019 stating in the subject “SNA_LAO_19“, any application which will be received without this subject title or after the deadline will not be reviewed.

All applications will be assessed on a rolling basis; interviews can, therefore, take place before the application deadline. If you have not received a reply we regret to inform that, we have continued with other candidates.