Turkey: Project Coordinator-National Only

Basmeh & Zeitooneh is a registered Syrian Civil Society Organization in Turkey, works in Development and Relief domain where it has established an office in Gaziantep in 2014 and was officially registered in 2015.

Basmeh & Zeitooneh employees are responsible for promoting fundamental human rights, social justice, human dignity and the equality of men, women and children. Employees must treat every person without distinction on the basis of his or her; race, gender, religion, political opinion, color, national or ethnic origin, marital status, sexual orientation, age, veteran status or disability. Basmeh & Zeitooneh will not engage or endorse activities with any political, religious, or ideological affiliation. Basmeh & Zeitooneh values the diversity of its employees and recognizes that work is best accomplished through the true collaboration of individuals from many cultures with a great variety of skills and perspectives.

The project management recognizes the importance of open communication, encouraging employees to openly discuss job related problems or suggestions with their supervisors without fear of reprisal.

Job Summary:

Basmeh and Zeitooneh is looking to recruit a Project Coordinator for the project: Your Voice, Your right

The main components are women-led initiatives, women’s rights advocacy campaign, community-based activities.

Job Title: Project coordinator

Division/Department: Operations/ Projects

Reports to: Turkey Country Director

Duration of Initial Contract: Full-time/ 5 Months with possibility for extension

Work Location: Gaziantep, TURKEY (with possible visits to Lebanon)

Essential Duties and Responsibilities:

Overall project management:

Organize planning meetings with relevant parties to develop an annual work-plan and corresponding budget plan with clearly stated milestones contributing to the achievement of target outputs defined in the project document.

• Provide direction and guidance to project teams, contractors and consultants to ensure the project outputs are achieved;

• Develop and update monthly work plans and expenditure plans based on the agreed work-plan;

• Organize regular meetings for the project team members to assess work progress, discuss challenges and constraints, and provide guidance and support;

• Develop a Monitoring & Communication Plan for the project, in close coordination with the Monitoring and Evaluating Manager;

• Ensure systematic and effective implementation and monitoring of the Project through including but not limited extensive and regular communication with field offices, and implementing corrective measures to keep the project on the right track for achieving the planned results;

• Ensure the application of BZ financial and administrative rules and regulations for the Project implementation.

Running the project:

• Plan the activities of the project and monitor progress against the initial quality criteria in close coordination with the centers managers;

• Manage in close coordination with the centers' managers, and project team , day to day administrative and operations matters.

• Ensure exchange of knowledge and best practices between all project team members, and management.

• Monitor financial resources and accounting to ensure accuracy and reliability of financial reports;

• Manage and monitor the project risks as initially identified in the project document, submit new risks to higher Management for consideration and decision on possible actions if required; update the status of these risks by maintaining the Project Risks Log;

• Prepare the Project monthly progress reports (progress against planned activities, update on Risks and Issues, expenditures) and submit the report to the Country Director of Basmeh & Zeitooneh.

• Prepare donor’s periodic reports as required.

• Foster strategic partnerships with key stakeholders in the field; through the project representatives in the implementation locations, Promote and advocate for the project and represent Project as requested in relevant national seminars, meetings of work groups and panels, and project periodic evaluation and review meetings.

• Perform related duties as assigned by Country Director of Basmeh & Zeitooneh.

• Maintain compliance with all company policies and procedures.

Competencies & Skills:

Coordination Effectiveness:

· Actively works towards continuing personal learning and development, acts on learning plan and applies newly acquired skills;

· Ability to coordinate between multiple field offices located in different areas.

· Ability to coordinate the implementation of the project activities with multiple local actors in each of the targeted areas

Management and Leadership:

· Focuses on impact and result for the beneficiaries;

· Leads teams effectively and shows conflict resolution skills;

· Establishes priorities for self and other members of the team; schedules activities to ensure optimum use of time and resources;

· Consistently approaches work with energy and a positive, constructive attitude demonstrates excellent oral and written communication skills;

· Builds strong relationships with beneficiaries and external actors;

· Manages conflict and stress, remaining composed and working as a mediator in crisis or antagonistic situations.

· Demonstrates openness to change and ability to manage complexities;

· Responds positively to critical feedback and differing points of view;

· Solicits feedback from staff about the impact of his/her own behavior.

· Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability; Treats all people fairly without favoritisms.

Education and Experience Requirements:

Education: Master degree in management, development studies or closely related fields.

Experience:

· A minimum of 3 years of relevant management experience;

· At least 2 - 3 years of experience in Syrian Crisis response programs;

· At least 2 years of remote management and coordination experience

Language:

· Fluent English and Arabic

Required Skills:

· Proven project management experience.

· Capacity to analyze a complex project environment aiming at strategic outcomes.

· Excellent organizational and time management skills.

· Advanced computer skills, specifically in MS Word, Excel, and Outlook.

· Good knowledge of cloud & data sharing applications (Google drive, Dropbox…).

· Ability to travel regionally

· Excellent interpersonal and oral communication skills.

· High diplomacy, cultural sensitivity and security awareness.

· Excellent Reporting Skills.

· Develop and introduce vehicle/Transportation monitoring tools.

· Team work spirit.

· Ability and willing to work under high pressure and without constant supervision.

Interested candidates who meet the above-mentioned qualification are invited to submit their resume and cover letter to:
recruitment.bz.tr@gmail.com with (B&Z-TR-PC19) in the subject of their email.
CV should include: Education, Legal status, Location (city), Professional Experience, Qualifications.
Deadline : 2nd October 2019.

Note:
Due to urgency of this position “Basmeh & Zeitooneh” reserves the right to fill in the position before the deadline.