Turkey: CARE is looking for Grants Coordinator

I-Position Summary

The funds we raise from our donors make a huge difference to people throughout Turkey and inside Syria. In this role you will be part of a dynamic program team, pulling together reports and proposal submissions and making sure that systems and processes are in place so that we are accountable for the funds we receive. There will be deadlines to meet and staff and partners to train on report writing and compliance issues. But no matter how busy or pressured it gets, you will be unfailingly accurate and well organized.

In collaboration with the Country and North Hub Program team, Program Support team, Regional Management Unit, and headquarter counterparts at CARE Member Partners, the Grants Coordinator will provide support to the NW program team in terms of grants management, reporting, compliance, proposal development and other funding-related issues, as well as facilitate the management of secured restricted funds to ensure compliance with external donor requirements and internal CARE policies and procedures; support partner management in order to ensure capacity development in partner contract management and fundraising; maintain required levels of funding and partner relationships to support the country program; assist to establish CO monitoring and evaluation frameworks and beneficiary accountability mechanisms.

II - General Functions

· Responsible for quality control of funding processes and communications, i.e., acts as last quality assurance point before Deputy Director Program (DDP) signoff and circulation.

· Analyse and communicate complex information to a wide audience with regards to grants management and funding.

· Provide advice, support and skills to program and partner staff to develop their expertise in grant management.

· Support partnership management, building skills of partners in contract/grant management and donor reporting.

· Required to work to monthly and other varying deadlines, e.g., donor reports and proposals submission as well as responding in a timely fashion to requests from internal and external stakeholders.

Contribute to proposal design and inception processes, with strategic view to integrated multi sector programming in line with new three-year strategic plan

· As required, participate in donor meetings and cluster working group coordination efforts to provide critical analysis to program development, in line with inter agency priorities.

· Assist in ensuring that the program is planned and implemented in a consultative, participative and gender-sensitive way and to ensure this is articulated well in proposals and reports.

III - Responsibilities

Job Responsibility # 1: Grants Management and Report Writing (Post-Award): 40% (Crisis time 25%)

· Lead on the timely submission of high quality reports through both project reporting processes, and writing and editing report documents in order to meet requirements.

· Lead in creating, developing, and keeping updated a comprehensive master grants reporting database and timeline, working in collaboration with program, program quality, and finance colleagues.

· Take part in monthly BvA meetings including receiving input from Programs Team on spending forecast and maintain grant-specific action plans following each meeting.

· Maintain IPIA tracker and support Deputy Director Programs in timely monitoring of spending and progress against key program indicators.

Job Responsibility # 2: Coordination and Fundraising (Pre-Award): 25%

· Support relevant unit teams (including logistics, HR, and finance) to effectively input to donor proposals.

· Manage specific proposal development and reporting processes for Syria, working directly with other program and program support colleagues.

· Work directly on specific proposals, contributing analysis and written components and editing/re-writing inputs from others in order to achieve high quality products that meet CARE and donor standards.

· Work closely with North Hub and WoS program team to proactively and strategically seek out new funding and position North Hub for future funding streams.

J**ob Responsibility # 3: Information Management: 25% (Crisis time 50%)**

· Lead writer and/or editor of regular and irregular situational reports, as assigned by AD or DDP.

· Ensure that electronic funding files are complete and kept up-to-date as part of CARE’s general audit readiness plan.

· Support preparation for audits or donor visits of donor funded programs as required.

· Help develop information for induction, training, and other resources (as required).

· Contribute to maintaining up-to-date funding grids and updates, including in emergency response periods.

Manages internal North Hub information management tools e.g. email lists, shared folders

· Supports WoS Communications and Advocacy efforts by acting as focal point for WoS requests for information about context and programmatic interventions.

· Support scaled-up info management efforts during times of crisis as assigned by AD or DDP.

Job Responsibility # 4: Capacity Building: 10% (Crisis time %0)

· Assess and strengthen the capacity of colleagues in the planning, securing, and management of restricted funds using appropriate methodologies, such as formal training, technical guidance, coaching, and accompaniment.

· Strengthen the capacity of partner organisations in funding skills, grants management, and timely reporting, as part of their organisational development with CARE’s support.

IV - Qualification and skills

Essential

• Strong experience in managing donor contracts and fundraising activities, in particular from major donors like DFID, ECHO, EC, OFDA, UN, WFP etc.
• Strong technical knowledge of donor funding proposals and log frames in thematic areas required for the role and ability to evaluate proposals and reports and make recommendations for improvement.
• Highly developed interpersonal and communication skills, with experience in external organisational representation.
• Good relationship management skills, with ability to represent CARE with external organisations and individuals
• Strategic minded person with good analytical skills and ability to bring different strands of information together and determine their relevance for the organisation
• Excellent English writing skills with proven ability to develop and present proposals and donor reports, for both internal and external audiences.
• Strong numeracy and general financial skills, particularly developing budgets, financial management/ monitoring and reporting.
• Good research skills with ability to identify and propose successful strategies for identifying and establishing donor opportunities.
• Some experience in monitoring and evaluation.
• Excellent planning skills and ability to work independently.
• Ability to manage her own time effectively. Willing and able to adapt priorities in order to respond to changing demands.
• Good administrative skills and ability to effectively use technology and follow procedures and help others to do the same.
• Strong team player.

Desired

• Line management experience

V – Work conditions

Duty station: Based in Gaziantep with periodic travel to field locations in Turkey as needed

Contract length: No end date

Child Protection Policy

Child abuse in all forms is unacceptable to CARE Turkey, which recognizes its responsibility to protect children from harm in all areas of its work. CARE Turkey is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

Discrimination, Abuse and Harassment Policy

CARE Turkey expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. CARE employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside CARE.

IMPORTANT NOTICE:

Employment is subject to the possession of valid identification documents (passport, residency card, temporary protection card, etc.) and successfully obtaining permission to work by the Government of Turkey (work permit). CARE will submit the work permit application on behalf of the selected candidate after the job offer accepted. Candidate can start to work for CARE only after the work permit is received. Failure to provide the required documents or rejection of a work permit application by the Government of Turkey will result in your employment offer being rescinded.

HOW TO APPLY

Interested candidates, please send a Curriculum Vitae in English and a Cover letter (in a separate file of no more than one A4 page) describing how your skills and experience match the requirements of this post, following to email;

turcarehr@care.org

Applications in languages other than English will not be reviewed.

“Applications are strongly encouraged from female candidates“

Only short-listed candidates will be contacted.

**** CARE International is an Equal Opportunity Employer **