Country: Turkey
Closing date: 19 Feb 2020
International Blue Crescent Relief and Development Foundation (IBC) is a Turkish foundation established in 1999 that mainly works in emergency relief, health, education, livelihood & resilience and reconstruction & rehabilitation. The organisation works in more than 20 countries and the majority of its programmes are located in Turkey responding to short- and long-term needs of vulnerable people fleeing conflicts in neighbouring countries. Turkey currently hosts the largest number of refugees and asylum seekers worldwide with approximately 3.6 million Syrians and 360’000 other persons of concern who have fled from crisis in Iraq, Afghanistan, Iran and Somalia.
Recently, IBC completed its certification against the Core Humanitarian Standard on Quality and Accountability (CHS) by the Humanitarian Quality Assurance Initiative (HQAI). Since the certification, many new processes in terms of institutional governance and project cycle management have been introduced. However, IBC is committed to continue its organizational development engagement, also in light of the growing diversity of donor funding and programmes benefiting the most vulnerable.
The main objectives of the mandate is to enhance IBC’s operational and organizational capacities as well as to strengthen its institutional governance structures. The process shall finally result in the development of the institutional identity specific to IBC as well as sufficient management capacities to carry out humanitarian and development programs for the benefit of target groups, in an accountable and transparent manner vis-à-vis donors.
Scope of the mandate
Consultants’ role is to act as external and neutral actor to strengthen the organizational and institutional capacities of the IBC.
Specifically, selected consultants shall offer the following services to IBC:
• Perform organizational diagnostic analysis
• Define organizational/operational and institutional/governance capacity building needs
• Carry out organizational/operational and institutional/governance capacity-building measures (through face-to-face collective and individual training modules on selected technical topics with IBC staff and governance entities concerned)
• Enhance IBC’s multi-donor management
• Carry out regular backstopping missions with the NGO in the field
Methodology
The mandate shall be conducted in several steps:
Desk review
In a first step, the consultant team shall prepare a desk review by conducting some initial interviews with IBC management and with key stakeholders of IBC, reviewing the indicated reference documents.
Preparation of (bottom-up) IBC’s organizational diagnosis
Based on the outcomes of the desk-review, the consultant team will propose to IBC management scope and a detailed approach to the organizational diagnosis of the NGO. The exact time-line will be agreed between IBC and the consultant team. The diagnosis shall encompass at the same time organizational and governance structures of IBC.
Capacity building interventions
The consultants will prepare a training plan, which target individuals or teams within IBC and might touch upon the following topics:
Institutional Governance
• Roles and responsibilities of IBC’s board of directors
• Principles of management and direction
• Link to IBC management team
Leadership / management
• Vision, core values and competencies, corporate identity
• Controlling / quality assurance
• Donor engagement / Multi-donor management
• Institutional learning
• Internal communication (particularly with field offices) and feedback loops
• External communication and update of communication tools if needed
• Stocktaking of IBC’s network related to other civil society organizations and authorities (e.g. for advocacy, policy dialogue)
Programme management
• Negotiation (with new donors, other stakeholders such as authorities, ci)
• Setting up projects and budgets / submission to calls for proposals
• Strategic planning / monitoring and evaluation
• Results-oriented programme management and reporting
• Risk assessment
• Conflict sensitive programme management
Administration/Financial management
• Internal Control System
• Financial planning
• Accounting management
• Human resources management (ToRs, recruitment process etc.)
For each capacity building initiative, the consultant team will prepare terms of reference to be discussed with and approved by the IBC management team. The consultant team might hire specialized trainer(s) depending on the topic of the capacity building initiative.
In order to measure the effective impact of the capacity building interventions, the consultant team will conduct pre- and post-training tests with the participants.
Required profile, roles and responsibilities
The team shall consist of a senior lead consultant, who has the overall responsibility for the mandate, and a support consultant who assists the senior consultant in the implementation of the activities. If needed national trainers can be hired by the lead consultant for specific capacity building interventions.
Senior lead consultant – international expert
He or she has the overall responsibility of the mandate and the following qualifications and experience:
• A minimum of 8 years relevant work experience in organizational development, preferably in the field of non-profit organizations;
• Methodological skills conducting in institutional diagnostics, capacity building and training
• Proven experience in designing and managing development programmes, including in overseas advisory roles;
• Experience with organizational development tools and approaches
• Previous experience of working in the MENA region is an asset
• Excellent command of oral and written English
The senior consultant will report to the management of IBC and provide regular updates to the SDC in Turkey on activity progress.
Supporting consultant – national expert
A supporting consultant (identified and proposed in the technical offer by the senior consultant) will support the senior consultant. The local consultant will be working under the responsibility of the senior international consultant and report directly to him/her. He or she has the following qualifications and experience:
• A minimum of 5 years relevant work experience in organizational development, preferably in the field of knowledge management, controlling and quality assurance processes;
• Proven experience in designing and managing development programmes, advisory and research roles;
• Good command of oral and written English; native speaker in Turkish
How to apply:
Submission of technical and financial offers
Financial and technical offers shall be submitted until the Wednesday, 19.02.2020 at 16.00 PM to procurementhq@ibc.org.tr Procurement Department. Offers submitted at a later date cannot be considered, neither will incomplete offers. The inquries about the proposal will be send to ykaya@ibc.org.tr , Yavuzhan Kaya, Procurement and Logistic Supervisor no later than 14th February 2020.
The technical offer shall include a description of the approach and the methodology used as well as a Curriculum Vitae for each consultant proposed.
The financial offer shall be presented according to the IBC budget template.
The evaluation committee will consist of the management of IBC and of SDC in Turkey.
Please kindly see the documentation in link
