Role Purpose:
- To lead SEMA programs strategies and plans development.
- To ensure programs implementation comply with the highest quality standards, SEMA’s policies, humanitarian principles, and donors’ regulations and agreements conditions.
- To provide the necessary leadership, strategic direction, guidance and support to programs managers and team members to ensure proper implementation of the projects within the required time, cost, quality, and donors’ requirements.
- To provide necessary support in SEMA’s programs and projects development and proposals.
- To establish and maintain positive working relationships with government officials, donors, partners and other stakeholders.
Main Duties and Responsibilities:
- Lead, manage, direct and develop the programs department team based in Turkey and Syria.
- Recruit, hire, supervise, performance manage, motivate and appraise the team members to deliver the required goals and objectives of ensuring proper implementation of programs and project within the required cost, time and quality and highest impact to beneficiaries.
- Set employees’ performance goals that are derived from the department’s KPI’s.
- Provide necessary coaching and mentoring to employees during the performance cycle.
- Evaluate / appraise the employee’s performance periodically.
- Set the employee’s development plans at the end of the performance cycle.
- Participate actively in SMT meetings and other department meetings as requested.
- Provide guidance and support on programs management approaches and standards, and lead the team’s capacity development.
- Provide all necessary support to the programs team and help resolve all issues and conflicts that may arise as a result of the day-to-day operations.
- Manage meetings with department staff to distribute monthly, weekly and daily tasks.
- Lead and manage the preparation, development, formulation and review of concept notes and project proposals in SEMA based on conducted needs assessment and in coordination with other parties in SEMA, to ensure continuous funding.
- Collaborate and coordinate with other department heads to prepare and deliver quality proposals.
- Contribute to and assist in the formulation of the annual executive and department plans.
- Lead the design, development, and review of the programs department policies, SOP’s and guidelines.
- Identify new partnership opportunities.
- Lead the needs assessment phases in multi sectors.
- Ensure all SEMA’s programs are compliant with SEMA’s policies and donor’s regulations.
- Identify, build and manage collaborative partnerships with consortium partners, sub-grantees, donors, government authorities and related stakeholders.
- Represent SEMA locally and internationally in events, donor’s meetings, NGO platforms, workshop and clusters.
- Lead program and project planning and review in coordination with programs managers.
- Oversee proper coordination in processes with other departments
- Supervise and control schedules, expenses, deadlines, budgets and activities
- Resolve programs major issues related to deadlines, agencies, donors and other departments.
- Ensure the right communication process between programs team and other departments inside the organization
- Communicate with donors and partners for major modifications, and strategic planning related to the ongoing and planned programs and projects.
- Ensure humanitarian principles are in place in all the organizations’ programs and projects.
- Conduct field visits to SEMA’s hospitals and medical centers.
- Provide necessary training and capacity building to program staff and health providers.
- Collaborate with the Education Department to facilitate and support the implementation of education projects.
- Provide necessary leadership and assistance in SEMA International programs.
- Review and approve periodic reports before submission to donors and partners.
- Promote and model a positive, professional and respectful office culture.
- Any other duties assigned by line manager when required.
Qualification, Experiences and Competencies:
- Master Degree in Medicine, Dentistry, Public Health or any other medical field with at least 5 years of experience in a similar position and duties in NGOs or INGOs
- Certified in PMD Pro1 & PMD Pro2
- PMP is a strong plus.
- Advanced knowledge in program management.
- Advanced knowledge in project management.
- Advanced knowledge in report writing
- Advanced knowledge in partnership building
- Advanced knowledge of remote management tools and techniques.
- Advanced level in handling difficult conversations with stakeholders.
- Advanced knowledge in proposal writing
- Basic knowledge in budget management
- Advanced knowledge in strategic planning.
- Ability to take initiative and work without supervision.
- People management skills that include diplomacy
- Ability to work with diverse people, communities, and cultures, with an understanding of cultural awareness practices.
- Strong computer skills with proficiency in Microsoft Office (Word, Excel, and PowerPoint).
- Verified experience in humanitarian work and principles.
- Verified experience in dealing with donor’s policies, procedures, requirements and compliance.
- Verified experience in dealing with NGO’s health clusters.
- Excellent communication skills.
- Excellent skills in English and Arabic.
- Intermediate skills in the Turkish language.
Key Performance Indicators:
- Timely and quality technical advice and support
- Leadership skills
- Quality reports and other strategic documents drafted and submitted in a timely manner
- Timely and quality knowledge products
- Service and work Quality
- Strong relationships with various partners
- SEMA is well represented in important meetings on topics related to expertise.
Competencies
Core Competencies
- Accountability
- Communication
- Building trust
- Stakeholder Orientation.
- Teamwork
- Commitment to Continuous Learning
Supervisory & Managerial Competencies
- Vision
- Empowering others
- Building trust
- Managing performance
- Leadership
- Judgement / decision-making
SEMA Offers:
- A challenging and exciting position in a positive and professional environment.
- Fixed term contract 42.5 h/per week with possibility of extension based on performance and available budget.
- On-the-job training and orientation opportunities.
- Training Opportunities.
- Opportunity to take initiative and release your ideas and plans.
- Passionate team to work with.
PSEA, Discrimination, Abuse and Harassment Policies
SEMA explicitly prohibits and will not tolerate any forms of discrimination, abuse, exploitation, harassment, violations (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. Employees of SEMA and related personnel must under no circumstances take part in any form of discrimination, harassment, abuse or exploitation (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside SEMA as we consider involvement of humanitarian workers in acts of sexual exploitation and abuse or any other kind of discrimination is a grave violation of our responsibility to do no harm and to protect people affected by crises.
Child Protection Policy
Child abuse in all its forms is unacceptable to SEMA, which recognizes its responsibility to protect children from harm in all areas of its activities. SEMA is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.
How to apply:
SEMA is looking for a high potential-**talented** and professional with positive attitude LEADER.
You are interested!
We encourage you to check out the opportunities at SEMA and join our team!
If you are interested in the above post, you can visit our vacancies page in SEMA website and apply for it by filling out the application.
https://www.sema-sy.org/jobs-vacancies/.
We appreciate your interest in joining professional team of SEMA.
We encourage qualified female applicants and qualified nationals to apply.
We encourage persons with disabilities to apply.
All applications will be dealt with the strictest confidence.
Shortlisted candidates will be only contacted.
SEMA's team is waiting for the new talented member.
Deadline of applying will be 11th of March.
