Turkey: Procurement Officer (Fluent in English and Turkish)

In close liaison with all program and operational staff as well as Antakya Procurement Team and under the supervision of the Kilis Logistics Manager conduct the effective procurement of goods and services to ensure smooth program activities in accordance with IMC rules and regulations.

Key Responsibilities and Accountabilities:· Responsible for procurement of goods and services in a timely manner an in line with IMC and donor regulations as well as under close observation of IMC’s code of conduct

· Under close liaison with Kilis Logistics Manager as well as the respective requestor, ensures that all procurements are conducted with the best cost-performance ratio available locally and/or nation wide

· Provides samples of requested goods or takes requestor to the respective vendor to check on quality of available goods whenever deemed necessary

· Ensures the daily update of IMC’s Procurement Tracking Sheet and shares it with Program as well as provides updates on the status of procurements whenever requested

· Responsible for drafting and maintaining up-to-date vendor lists and conducting regular market researches in Kilis, Gaziantep and beyond if necessary

· Ensures that all procured items are delivered in a timely manner to Kilis WHs if not specified otherwise on the PR or if not included in the following list:

• Assets designated for IMC Kilis office/ IMC staff to be delivered to Office (Asset FP)
• Stationary items & kitchen/bathroom/ cleaning items for office to be delivered to Office

· Ensures that all procurement related documents are filed correctly according to IMC rules and regulations

· Undertakes constant communication with program and operational staff to ensure that procured items match with requests

· In close liaison with IMC finance department ensures a timely and planned payment to the respect vendors

· Delegates those tasks as deemed necessary and in line with his/her job description to the staff under positions supervision in a reasonable and ethical manner

· Identifies staffing gaps as well as training needs in procurement team and communicates them to Kilis Logistics Manager

· Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

· Other duties as required and deemed appropriate

Knowledge and Experience:· In possession of Turkish ID or residence permit and valid passport (or similar recognized ID)

· Excellent planning capabilities and excellent ability to conceptualize, innovate, plan and execute ideas and systems

· Ability to multitask, think creatively and work with little supervision in an often stressful environment

· Very good reporting skills in oral and written form including the ability to clearly and concisely express ideas and concepts

· Ability to establish harmonious working relations in an international and multicultural environment

· Experience in procurement or general logistics operations

· Experience in supervising staff is a plus

· Experience in an NGO setting is a plus

· Language: Fluent in English and Turkish; Arabic is a plus

· Excellent knowledge of Microsoft Office®, especially MS Excel® and MS Word®

· No active criminal record

Applications should include a detailed CV and a cover letter should be submitted in English with the subject title to following email address, respectively:

hrantakya@internationalmedicalcorps.org