Turkey: Human Resources Assistant - Only National staff - Turkish Speaker

TERMS OF REFERENCE

Position: Human Resources & Administration Assistant

Location: Gaziantep, Turkey

Reports to: Human Resources and & Administration Manager

About RI: Established in 1990, Relief International (RI) is a leading global humanitarian, nonprofit organization committed to transforming adversity into renewal for the world’s most vulnerable populations. By partnering with communities on the front lines, RI innovatively bridges the gap between immediate relief and long-term community development, providing them the tools and support they need to gain self-reliance.

Position Summary:

Under the direct supervision of the HR & Administration Manager, the HR & Admin Assistant will provide support in executing the filing and of all staff documents as well as being the full responsible for the Residence and Work Permit application processes.+

Position Duties and Responsibilities:

1. Employee relations

· Assist with day-to-day efficient operation of HR office.

· Maintain employee files and the filing systems in a professional, confidential and auditable manner and according to HR procedures (both in the hard and soft filing)

· Make sure that the new employee’s files are completed (including contract, TOR, interview notes, conducting background checks, etc.).

· Uploading and maintaining the HR files on the Global Server.

1. Administration

· Fully lead the Residence Permit (RP) and Work Permit (WP) application process for foreign staff (whether Syrian or Expats) engaging the staff in the collection of the documentation, updating the several trackers, getting in touch with the Turkish officials, as well as coordinating the WP

application process with the external consultant, under the supervision of the HR & Admin Manager.

· The HR Assistant will make sure that both RP and WP process are accurately and timely prepared, followed up and managed, under the supervision of the HR & Admin Manager.

1. Additional tasks

· Support the Admin and HR Manager with translation of HR related documents.

· Undertake additional HR related project work as required.

Qualifications & Requirements:

This position demands a dynamic individual with a demonstrated ability to contribute to achieving results in a demanding and fast paced environment.

· 1 – 2 years professional experience in HR and Administration, INGO experience desirable.

· Good administration skills with strong attention to detail and the ability to multi-task

· Strong IT skills, including MS Office Word and Excel

· Bachelor’s degree preferably in HR or Business related field

· Fluent spoken and written English and Turkish, Arabic desirable

· Excellent organizational, interpersonal and communication skills

· Ability to analyze problems and provide systematic solutions in line with established policies/procedures.

· Deep knowledge of the Turkish system to obtain residence and working permits.

RI Values:

· We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence.

· We affirmatively engage the most vulnerable communities.

· We value

o Inclusiveness

o Transparency and accountability

o Agility and innovation

o Collaboration

o Sustainability

In the case you meet the requirements and you are interested in the position, please send your CV in English to hrturkey@ri.org with your 3 professional references before the 14^th of March.

Please note that the position may be covered before the deadline for submission of applications.