Turkey: Program Assistant

The Education Stipend “Idarah” Program is funded by the United Kingdom Department for International Development (DFID) and implemented by Chemonics International Inc. in Turkey. The goal of the DFID-funded Idarah Program is to provide subawards that will provide responsive, transparent, and accountable funding support to education directorates in Syria.

I. Background

Idarah seeks to engage up to two (2) program assistants to help administrate education subawards. Program assistants will be based in Gaziantep, Turkey and will not be required to travel inside Syria. The program assistant (PA) will be responsible for preparing and filing subaward documentation and will conduct weekly social media checks. The PA(s) will report to program officers and will work closely with the program’s Senior Monitoring and Evaluation Manager and Operations and Program Manager.

The program assistant(s) will adhere to and act in accordance with Chemonics’ professional code of ethics, ‘Living Our Values’, and will make the principles of the code a part of Idarah’s culture and operating procedures. He/she will also foster and maintain good and professional relations with prospective and actual subawardees and vendors, will disclose any affiliations that could be perceived as a conflict of interest, and will maintain confidentiality regarding program activities.

II. Title

Program Assistant

III. Tasks

The program assistant performs the following tasks in Gaziantep, Turkey:

• Support program officers with maintaining complete and accurate subaward files (hard and soft copy) using the Chemonics subawards file checklist.
• Print, organize, translate, and prepare subaward payment documentation for review by program officers.
• Conduct weekly social media checks for relevant subaward and save and print screen shots for subaward files.
• Review and reconcile subaward documentation with internal reports and finance files.
• Undertake other duties as assigned by program officers to ensure the overall effective implementation of program activities.

IV. Qualifications

• High school diploma required. University degree preferred.

• At least one year of relevant experience working in administration.

• Strong organizational, management and administrative skills, preferably with respect to filing and documentation.

• Ability to work in a professional and cordial manner with fellow staff members, visitors, partner institutions including international and local NGOs, governmental entities, support organizations, and the general public.

• Ability to work independently with minimal supervision, to prioritize multiple work assignments in an extremely fast-paced environment, to meet deadlines, and to exercise good, professional judgment that reflects positively on the image and communicates the established program message.

• Experience working with international organizations preferred.

• Fluent written and spoken Arabic and proficient written and spoken English required.

V. Level of Effort and Timing

This full-time position is available immediately and is expected to last until the program end date, anticipated to be October 2016. Compensation will be negotiated with Chemonics and will be based on the employee’s demonstrated salary history, professional experience, education and training, and market factors.

VI. Reporting

Program assistant(s) will report directly to program officer(s).

If you are interested in the program assistant opportunity, please send your resume in English to recruitment@idarah.org. Please include “Program Assistant” in the subject line of your application. The deadline for applications is May 24, 2016. Only finalists will be contacted.