Country: Turkey
Closing date: 26 Sep 2016
The Logistics Assistant is responsible in assisting the field site’s logistics functions in support of the Logistics Manager and Officer with special focus on procurement and technical support of all members of IMC’s Logistics Team in Gaziantep.
Essential Duties:
Assists in the procurement of goods and services in a timely manner an in line with IMC and donor regulations as well as under close observation of IMC’s code of conduct
Under close liaison with Procurement Officer as well as the respective requestor, ensures that all procurements are conducted with the best cost-performance ratio available locally and/or nation wide
Provides samples of requested goods or takes requestor to the respective vendor to check on quality of available goods whenever deemed necessary
Assists in the daily update of IMC’s Procurement Tracking Sheet and shares it with Program as well as provides updates on the status of procurements whenever requested
Assists in maintaining up-to-date vendor lists and immediately informs the Procurement Officer and the Logistics Manager about any changes
Ensures that all procured items are delivered in a timely manner to the intended WH if not specified otherwise on the PR or if not included in the following list:
Assets designated for IMC Gaziantep office/IMC staff to be delivered to Office (Asset FP)
Stationary items & kitchen/bathroom/ cleaning items for office to be delivered to Office
Assists in the filing of procurement related documents according to IMC rules and regulations
Undertakes constant communication with program and operational staff to ensure that procured items match with the requests
Provide logistical support to all field site staff to ensure that program operations are maintained in an effective, up to date and accurate manner
Ensure the implementation, monitoring, and evaluation of current and new initiatives and procedures related to logistics.
At the discretion of the Logistics Manager, support the Gaziantep Procurement team as Procurement Assistant according to the positions job description
Ensures all documents (quotation, invoice, e-mails, etc.) related to procurement are correctly translated from Turkish into English.
Ensures all tracking tools for the procurement are filled out with the necessary information and up-to-date
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
Other duties as required and deemed appropriate by supervisor
Representation
- Represent IMC in a positive and professional manner to contribute to the creation of a positive image and overall credibility of the organization, notably through the application of IMC’s mandate, ethics, values and stand-point with regard to other actors.
Security
- Ensure the application of, and compliance with, security protocols and policies
Reports
- Prepare weekly and monthly reports for assets and summary of IT activities, and submit to the Logistics Manager per the stated deadline
Qualifications:
Good planning capabilities and good ability to conceptualize, innovate, plan and execute ideas and systems
Ability to multitask, think creatively and work with little supervision in an often stressful environment
Good reporting skills in oral and written form including the ability to clearly and concisely express ideas and concepts
Experience in procurement or general logistics operations is a plus
Experience in an NGO setting is a plus
Language: Fluent in Turkish and advanced in English; Arabic is a plus
Excellent knowledge of Microsoft Office®, especially MS Excel® and MS Word®
No active criminal record
Eligible to work in Turkey
How to apply:
Applications should include a detailed CV and a cover letter should be submitted in English with the subject title to following email address, respectively:
