Turkey: Office Manager for the SRTF Management Unit

Assignment opportunity: Office Manager for the Management Unit of the Syria Recovery Trust Fund (SRTF)

Background:

The Syria Recovery Trust Fund (SRTF) was established for the financing of reconstruction activities to rebuild the country and alleviate the suffering of the Syrian people as a result of the on-going conflict. The SRTF was created to provide the international community with a vehicle to offer financial support to the National Coalition for responding to the needs of the Syrian people.

The Management Unit (MU) was established to manage the Fund and its allocations to projects addressing reconstruction, recovery and relief in Syria. The MU prioritizes projects, in consultation with the relevant local and other approved by the Syria Interim Government (SIG) authorities, for which there is a clear need for recovery of essential public services and a capable local entity responsible for such services, which with appropriate support can restore and operate the essential public services. The MU will support potential partners to develop specific project concepts and proposals.

While the on-going conflict continues, the SRTF’s MU will assist the Local Councils (LCs) and Public Utilities providing services to communities and support recovery through local Implementing Entities (IEs) to restore the services that they previously provided. Projects will typically focus in a number of priority infrastructure sectors, such as electricity generation and distribution, water supply and distribution, health and education sectors support, waste management and food security; additionally support will be provided to the sectors of agriculture, housing, public enterprises, transport, telecom and rule of law ; Actual projects and assistance will depend on the needs identified and requests received from potential IEs.

For further information on the SRTF please refer towww.srtfund.org*.*

In September 2013, GOPA Consultants (www.gopa.de*) have been assigned with the operation of the SRTF-Management Unit (MU), located in Gaziantep, Turkey. GOPA Consultants are now searching for an appropriate candidate for the position of the Head of Procurement Section.*

Key Responsibilities:

• To assist in the establishment of a good working environment of the Fund’s Headquarters in Gaziantep;
• to provide the Team with well-run office facilities and procedures;
• to manage the financial administration of the MU budget (office running costs, travel expenses, equipment…), including bookkeeping and reporting to the COO and the responsible project coordinator at GOPA Consultants;
• to run the staff management system (work time balance, collection of timesheets, reports,…)
• to care for all necessary local preparations for short term assignments of experts in Gaziantep (information, accommodation, local travel etc.)
• to provide assistance in travel arrangements and communications;
• All further duties related to the Office Manager position.

****Reporting, supervision and guidance received****

The Office Manager reports to the Chief Operations Officer (COO).

The preliminary framework of this assignment:

• Long term freelance assignment up to 24 months (until 31.08.2017)
• Work time: 10.5 work months per year, 22 work days per work-month
• Working location: Office of the SRTF Management Unit, Gaziantep, Turkey
• Start date: as soon as possible - earliest by September 1^st, 2015, latest by November
• Notice period: one month

Qualifications/Experience/Language

Minimum qualifications:

• At least 5 years of professional experience in administration / management sector;
• Experience in setting up and successfully leading the field offices of an international company, organization or project;
• Excellent knowledge and long-term experience in the use of all standard software packages for office management;
• Bookkeeping and budget management experience;
• Excellent communication and presentation skills
• Good command of English and Turkish, both spoken and written;
• Familiarity with international travel arrangements;
• Ability and readiness to work and live in an off-capital environment on the Turkish-Syrian border;
• Ability and readiness to work under pressure.

Additional advantages:

• Working knowledge of Arabic;
• Previous experience working with an international development or assistance organization or international NGO;
• Knowledge of the Syrian and/or Turkish work/life context.

****Personal characteristics (generally describe the ideal candidate)****

• Good motivation skills
• Results oriented
• Good communicator, used to work with persons from different cultural background
• Team worker
• Able to multi-task across projects
• Thorough and detail oriented
• Strong problem-solving

Note: CURRENTLY, TRAVEL TO SYRIA IS NOT REQUIRED

If you are interested in the assignment, please kindly send your application via email to Juergen.Paulussen@gopa.de. Please activate automatic acknowledgement of receipt function.

The application should include the following documents and information:

• Your CV in English language. EU or KfW-format are preferred, any other format would be also accepted;
• A list of reference persons with contact details, if not included in the CV already.

Please kindly label the files you submit following the order (1) SURNAME, (2) given names, (3) content (CV, References, etc.), (4) Position

Example:*“SMITH, Albert, CV, Office Manager”*

Candidates who are considered for further evaluation and for recommendation to the client will be notified within two weeks after reception of the application.

Please kindly understand that all other candidates will not be notified.