Country: Turkey
Closing date: 15 May 2017
Overview: Global Communities is an international non-profit organization that works closely with communities worldwide to bring about sustainable changes that improve the lives and livelihoods of the vulnerable. Global Communities is currently implementing a multi-sectoral program in northern Syria from its base in Gaziantep, Turkey, delivering relief items, providing shelter support and food security activities, and supporting community protection and resilience.
Global Communities is seeking a full-time Operations Director to oversee daily operations, procurement, logistics, and security management to support programming, ensuring compliance with donor regulations and Global Communities' policies. The Operations Director supports operational requirements of Turkey programming as well as cross border operations into Syria from Turkey and Iraq. This position is based in Gaziantep, Turkey and reports to the Turkey Country Representative.
Responsibilities:
- Oversee logistics processes to procure, store and distribute stock, supplies and services for the timely delivery of project objectives.
- Oversee procurement processes, including the oversight and effective management of drafting/reviewing RFPs and RFQs, conducting bid analyses and evaluations, drafting procurement contracts, and reviewing contract deliverables
- Contribute to work plans and other deliverables as required.
- Ensure the maintenance of accurate and complete files of procurement documentation.
- Review all procurement processes and actions for compliance with donor rules and regulations, as well as Global Communities' policies.
- Provide training and mentoring to local staff and local partner organizations on operations, administration, logistics, and procurement.
- Manage the tracking of all supplies, equipment, and materiel in transit, through its receipt, storage, and onward distribution.
- Manage and share pipeline and supply chain information, ensuring that program staff are well-informed and well-prepared for incoming goods and materiel. Ensure timely reporting on stock status, to help program staff with planning of stock replenishment.
- Keep relevant management and staff updated on all cross border points access issues/ information etc. and ensure strong relationships with all relevant actors, including border authorities.
- Directly supervise a team of approximately 30 local national staff and one international staff and technical oversight/ support to GC operations teams based in Syria.
- Oversee all matters logistics relating to vehicle and motorcycle transport and fuel management, to ensure that vehicles are insured, managed correctly, being driven safely, maintained appropriately, damages are reported, and ensure that vehicle equipment (tools, communications, etc.) are complete and serviceable; and that usage of fuel is correctly managed, logged and recorded.
- Support and strengthen country office procedures and policies as necessary for the effective management of the emergency supply chain, vehicle fleets, communication systems, and the logistics components of the emergency response program.
- In collaboration with program teams, coordinate all field based logistics in support of active programming, including supply chains, and vehicle movements.
- Management of and support to the Security Management team ensuring that reports/ analysis are relevant, timely and submitted regularly and on an ad hoc basis as required.
- Keep abreast of the security situation in all areas of operation.
- All other duties as assigned.
Qualifications:
- A Master’s Degree in a related field
- A minimum of 8 years of international development experience, at least 4 of which are specifically focused on operations, procurement, security and logistics
- A minimum of 3 years prior supervisory experience in operations, procurement, and/or logistics
- A minimum of 3 years prior experience working in emergency, conflict, post-conflict, or post-disaster settings
- Proficient in USAID rules and regulations; prior experience working on USAID funded programs preferred and other donors such as UN, ECHO, etc.
- Experience working with local national staff and building local capacity
- Prior experience in the MENA region preferred but not essential
- Fluency in English, working knowledge of Arabic and/or Turkish highly desirable
Citizens of Turkey are strongly encouraged to apply.
How to apply:
