Turkey: Executive Administrative Assistant (Turkey-Gaziantep)

JOB SUMMARY AND RESPONSIBILITY:

Working under the supervision of the General manager/ Country Director, the Administrative Assistant will perform a variety of general administrative and clerical services. The incumbent will be required to both take direction and work intuitively to support the completion of the department’s goals and objectives in a professionally and culturally appropriate manner.

Tasks and Responsibilities of the Job:

• Actively participates in the department’s meetings;
• Works cooperatively with all team members to support the achievement of work plan activities designed to achieve identified goals and objectives;
• Operates office equipment such as computers, fax machines, photocopiers, voice mail messaging systems and computer scanning equipment to complete department tasks;
• Performs clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings for the Manager or designate;
• Coordinates and organizes department meetings and conferences including meeting venue bookings, catering requirements, set up the room with audiovisual equipment and tends to other requirements of department meetings;
• Completes internal and external correspondence, legal documents, form letters and other documents, and distributes them as directed;
• Prepares meeting agendas, records and distributes meeting minutes, and maintains organized files of same;
• Coordinates and completes significant special projects independently or in cooperation with other groups as directed by the Manager, or designate;
• Develops, implements and maintains WATAN procedures within the department;
• Arranges for department team travel including making hotel accommodations transportation bookings;
• Understands and adheres to all WATAN policies and procedures.

POSITION REQUIREMENTS:

• Administrative Diploma Or Secretary Diploma
• Minimum three years’ professional experience in relevant field
• Experience in relief sector
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, and Excel.
• Ability to analyze and revise operating practices to improve efficiency.
• Detail oriented and comfortable working in a fast-paced office environment.
• Exceptional communication skills.
• Exceptional reports writing skills.
• Superior organization skills and dedication to completing projects in a timely manner.
• Ability to adapt to new environment.
• Ability to manage multiple priorities, deadlines, and tasks efficiently;

You can apply by completing the required information in the following link:
http://watan.foundation/Home/vacancies/85