Country: Turkey
Closing date: 28 Oct 2017
Admin & Finance Assistant – Gaziantep
Local Hire with fluency in Turkish and English
Position: Admin & Finance Assistant
Base Location: Gaziantep
Reporting To: Admin and Finance Officer
Contract Duration: One year with possibility of extension
Desired Start Date: ASAP
Closing Date: October 28, 2017
About Qatar Charity: Qatar Charity (QC) is a non-governmental organization working in both relief and development. With a considerable regional capacity, QC is a leading humanitarian organization in the Middle East region committed to transforming adversity into revival for the world's most vulnerable populations. By working with beneficiaries and communities, QC is keen to develop the links and continuum between relief activities and long term community development projects.
In the performance of its activities in cooperation with different humanitarian and development partners, Qatar Charity is committed to the principles of partnership such as equality, transparency, responsibility, and integration. QC is also committed to the fundamental humanitarian principles of independence, neutrality and impartiality.
For the last three decades, Qatar Charity has achieved both consistent and considerable growth in terms of its operations and institutionalization and is currently working in more than 70 countries across the world, with field offices in 32 countries.
QC has a membership of the United Nations Economic and Social Council Since 1997; and is a member of various fora and networks the recent being the START Network. QC is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement and NGOs since 2009.
RESPONSIBILITIES AND DUTIES:
Finance
Prepare day-to-day financial payment vouchers for financial transactions,
Record all financial transactions within the Organization cash and bank books ensuring that transactions are recorded in line with the Organization Chart of Accounts,
Ensure that all the documentation comply with the QC and donor policies and procedures, including ensuring compliance with the procurement procedures,
Supporting in preparing daily, weekly and monthly reconciliation of cash and bank balances,
Review and finalize reconciliation sheets, financial reports and supporting documents of the partners projects and for the field offices inside Syria for onward approval of the line manager.
Administration, Safety and Security
Ensure that all the admin related matters are effectively executed as per departmental plan,
Collect, review and file all the staff attendance on a monthly basis,
Arrange travel and visas as required such as booking flights, amending flight reservations, booking hotels, arranging local permits, coordinating transport arrangements, etc.
Ensure that all the visitors are properly taken care of,
Assist in ensuring that necessary safety and security measures are in place for the staff, assets and offices in Gaziantep and inside Syria,
Support staff ensuring that security guidelines for the staff, assets and office are complied with at all times,
Assisting to ensure that the office vehicles and all other resources are effectively planned, utilized and properly taken care of,
Providing general administrative support to the Management Team as required,
Any other financial/administrative tasks that are required by the Line Manager.
Job Requirements:
Have at least 2 years working experience with INGOs/NGOs
A degree qualification in Finance & Accounting
Excellent Financial reporting and Accounts management skills
Excellent Computer skills (Outlook, Excel, Word and Power Point)
Fluency in both oral and written Turkish and English is essential
Knowledge of Arabic would be an asset
QC employees are expected to work in accordance with the Organization’s core values, aims and objectives. They should be sympathetic to the cultural norms of behavior QC believes in.
How to apply:
Interested and qualified candidates should submit their CVs, a motivation letter and 3 references to: hr@qcharity.org.tr by October 28, 2017 mentioning the position they applied for in the email subject. Please note that this position is for local hires only.
Please bear in mind that only short-listed candidates will be contacted. QC will carry out screening checks and will take out references on your behalf.
