Turkey: Grants Officer (Local Hiring/ Syrian-Turkish)

Organization: Assistance Coordination Unit
Country: Turkey
Closing date: 01 Mar 2018

General Task:

The focal point of contact with donors. The responsible of financial and compliance side of the programs from budgeting phase, track & monitor the project implementation (payments and documentations), till reporting and close the program financially.

Job Description:

A.Key Responsibilities:

To participate in the preparation of the grant budget / spending & procurement plans.
To be the budget holder of the grant; ensuring the procurement and recruitments are in line with the budget and in accordance with donor regulations.
To oversee and monitor the transactions and the expenditures related to the program / grant. And,
To ensure all transactions are in compliance with ACU policies and donor regulations and in line with grant budget.
To lead the preparation of the grant financial reports (TJ, Ledgers, BvA, … Etc.) as required by the grant agreement and by Finance Manager.
To assist in preparation of the program / grant narrative reports (progress, situation, and incident reports, …. ETC.) and the end of grant reports.
To conduct regular meetings with donor; discuss any over / under budget lines, over / under spend lines, and suggest any needed modifications or reallocation between the budgets lines.
To ensure the availability and accessibility of the back-up documentations in both hard & soft copies.
To keep the relevant staff informed about upcoming deadlines and deliverables, thereby ensuring smooth completion of work responsibilities
To work with finance team in reconciliation of grants payments, records, and grant bank / cash balance.
To work closely with the auditors to ensure the smooth of audit process by providing any required documentations, justifications, and information and to clear any comments.
To work with programs team, finance team, and grants team to develop, write, and submit proposals and budgets.

Note: the above mentioned key responsibilities/accountabilities are illustrative ones. Another future responsibilities/accountabilities may be assigned to the job depending on the department organizational chart.

Qualification (Education/Work Experience)A. Essential**:

Bachelor degree in Economics (Finance, Accounting, Business Administration) or any related field.
A minimum of 3 years work experience, 1 year at least of professional experience in grants / programs management (Assistant / Officer).
Good command of English language (four skills; listening, speaking, reading and writing).

B.Desirable:

Master degree in Economics(Finance, Accounting, Business Administration) or any related field.
A minimum of 5 years work experience, 2 year at least of professional experience in grants / programs management (Assistant / Officer).
Good command in Turkish language (four skills; listening, speaking, reading and writing).

Core & Technical Competencies

A.Core Competencies: