Turkey: Logistics Manager - 3 months contract initially

BASED IN ISTANBUL ON A FULL TIME, INITIAL THREE MONTH CONTRACT. INTERNATIONAL TRAVEL MAY BE REQUIRED.

ABOUT MAYDAY

Stichting Mayday Rescue Foundation is an international not for profit organisation that strives to protect civilians from the effects of war and natural disasters by enabling them to protect themselves. We work where we are most needed: we seek to support the communities that are the most vulnerable and the most exposed to threats from conflict or natural disaster. We build solutions to the problem at hand. Our customers are the civilians we protect. Our method is the capability we build from amongst them. The training and equipment of civilian protection/community resilience capabilities is a means to an end. We measure our performance by how good our teams’ civilian protection service is, as judged by the civilians they, and we serve.

Mayday is headquartered in the Netherlands and operates regional offices in Turkey and Jordan. Our multinational team of 50 specialists has extensive experience of delivering complex programmes.

Mayday Rescue Foundation is an equal opportunities employer and applications are actively encouraged from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Further information about Mayday can be found at www.maydayrescue.org

SCOPE OF WORK

Mayday has an urgent need to replace the current Logistics Manager with a short-term consultant to carry the roles and responsibilities through to the end of our current Grant Period on 31 March 2019. This position needs to be filled immediately and is therefore suitable for someone who is actively seeking work and has no contractual liabilities. The successful candidate will be based in Istanbul and MUST have a residency or be able to enter Turkey for a period of 90-days.

The ideal candidate must be able to take over the role with a limited handover, quickly learn Mayday’s processes and procedures and have the self-confidence to take ownership of complex tasks and the position itself. Therefore, this role is suitable for people who are capable of working under pressure, solving problems, and enjoy a challenge. Only applicants who have demonstrable proof of these talents should apply.

TERMS OF REFERENCE

Job Title: Logistics Manager

Grade: C

Duty Station: Istanbul

Contracting Type: Three Month Consultancy Initially

Line Manager: Chief Operating Officer

Line management responsibility: NA

Full/Part Time: Full time

Probation Period: Four Weeks

Tasks and Activities

RESPONSIBLE

• Control the movement, receipt, storage, issue and disposal of all material support (goods and supplies) during routine business, and long-term or rapid deployment operations.
• Ensure effective logistic systems are in place to support Mayday’s global operational and organisational enablers.
• Establish long-term and framework agreements for logistical support services such as customs clearance, storage, transport, and carriage and other services that could be needed in support of Mayday’s routine and rapid deployment capabilities.
• Create and file logistics documentation such as way-bills, goods received notes handover forms, and issue vouchers to record the flow of goods through Mayday’s supply chain.
• Continuously review logistic processes and procedures to identify system gaps and inefficiencies that can be improved or rectified by Mayday’s feedback loops and learning culture.

ACCOUNTABLE

• Timely entry of equipment data into Mayday’s inventories of fixed tangible assets and beneficiary equipment.
• Issue equipment to operational and organisational sub-account managers; and assist, guide and coach them in all areas of logistic support.
• Conduct periodic and impromptu inspections of sub-unit accounts to ensure satisfactory levels of equipment care, maintenance and husbandry are taking place.
• Maintain all equipment under the manufacturers’ guidelines to ensure it is serviceable and operationally effective at all times.
• Assess damaged and unserviceable equipment to determine if it can be repaired or refurbished. Equipment that has reached its end-of-life (EOL) or assessed to be beyond economical repair (BER) must be approved for write-off. Disposal of defective equipment is to be carried out with consideration to environmental and security factors.
• Investigate any loss of equipment that occurs and submits a report of findings with recommendations for admonishment. In cases of negligence, the employee is to replace lost equipment at their own expense.

CONSULTED

• Liaise with Mayday finance and project teams to ensure any non-standard purchases are correctly accounted for and recorded in the appropriate inventories.
• Contribute to programme planning and design with emphasis on the “7-Rs” of logistics.
• Support the prompt payment of suppliers by informing Mayday’s Procurement Manager and Finance Department when Mayday assumes the title and risks of goods.
• Contribute to programme planning and design with emphasis on the “7-Rs” of logistics.

• Work with other Mayday departments to:

• Identify

• Quantify

• Respond and;

• Mitigate supply chain risks.

• Assist with the management and resolution of potential or actual supply chain failure.

Qualifications, education, experience and competencies.

· Applications are invited from candidates with the following qualifications or relevant experience:

· Bachelor degree or vocational qualifications in a relevant field. CIPS is advantageous but not necessary.

· Minimum of two-years managerial experience.

· Minimum of five years experience in a logistics role.

· Experience in a humanitarian field is advantageous but not necessary.

· Competent computing skills.

· Practical and theoretical knowledge of logistics and supply chain management.

· Attention to details.

· Able to manage multiple-activities at the same time with the ability to prioritise.

· Excellent analytical, problem solving and organisational skills

· Excellent verbal and written communication skills

· Strong interpersonal skills to motivate and guide others

· Fluency in written and spoken English is essential. Turkish and Arabic are advantageous but not essential.

· ABILITY TO ENTER AND STAY IN TURKEY FOR PROPOSED CONTRACT DURATION.

Mayday Rescue is committed to diversity, inclusion and equal opportunities within its workforce, regardless of race, colour, gender, nationality, age, religious and political believes, or sexual orientation.

Mayday Rescue encourages qualified female and male candidates, to apply to become a part of our team. If you find yourself a good match for this position, and if you are interested in joining a highly dynamic team and having a direct positive impact on Mayday’s programmes, please visit

Mayday Rescue’s Website and click on “work with us” where you will find this job posted. You must complete the application form and attach a CV and covering letter. YOUR COVERING LETTER MUST INCLUDE:

· Why you think you are suitable for this position.

· An example where you have entered a similar situation and what you did, how you did it, and what you accomplished.

· Confirmation that you can enter Turkey immediately for a period of 90-days.

· The earliest date that you can start – “priority will be given to those who can start immediately”.

Proposed Recruitment Timeline:

Closing date for applications: Wednesday 16 Jan 2019

Interviews: Friday 18 Jan 2019

Notification: As soon as possible

Start Date: As soon as possible

End date: April 2019