Turkey: Human Resource (HR) Assistant

Job Title: Human Resource (HR) Assistant

Vacancy Ref. no: MWL11433

Sector: Operations

Location: Turkey, Gaziantep

Employee Type: Regular

Employee Category: Full Time

Report to: HR Coordinator

Description

Scope of Work:

The HR assistant assists the HR Coordinator in an effective and progressive HR Management organization. The HR Assistant is responsible to promote quantitative aspects of HR. She/he is in charge of all administrative issues for international staff and HR for national staff.

Major Responsibilities:

· Adhere to MWL HR policies and procedures

· On boarding of new MWL employee, as the Assistant HR Manager will be the first focal point for newcomers.

· Assist in resolving administrative problems related to all departments by collecting information, preparing notes to the file, and getting approvals.

· Guarantees that personal files of all staff are administered with appropriate quality.

· Be responsible for the logistical arrangements of meetings, workshops and other events in collaboration with logistics department.

· Prepare meetings, trainings, and workshops materials.

· Draft agendas take minutes at meetings and workshops and maintain attendance sheets.

· Type correspondence, reports and other documents, requested by the HR Coordinator in English and Arabic

· Prepare all necessary documentation and make all arrangements for movements and missions.

· Payment preparation and follow up for employees and consultants working with MWL

· Tracking, following up and collecting of time sheets and is responsible of them.

· Maintain a tracking system for all MWL leave balance.

· Maintain and update the HR electronic and hard filing system

· Maintain the confidentiality of all sensitive HR information at all times.

· Show flexibility is supporting other field offices when necessary

· Ensure update of the HR database and periodical reporting to the HR Manager.

· Reports to HR Manager all relevant information on HR situations.

· Prepares certificates and other HR documents when needed.

· Complete and archive employees’ files (Hard & soft copies).

· Accountable for the efficient storage of employee information.

· Any other tasks or responsibilities assigned by the HR manager.

Requirements

· Bachelor’s degree

· 2+ years relevant work experience in office administration or human resources.

· Basic accounting skills preferred

· Ability to multi-task and work under pressure.

· Demonstrated success working and communicating effectively across teams and in a multi-cultural environment.

· Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail

· Strong sense of personal integrity.

· Personal qualities: Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.

· Proven ability to contribute both independently and as a key team member;

· Self-starter with excellent problem solving skills combined with the ability to prioritize duties and manage time effectively;

· Fluent in English and Turkish.

· Proficient in MS Office applications (Word, Excel, Outlook) and strong keyboarding skills and internet usage skills; database familiarity a plus

Application Instructions:

If you'd like to apply for this position, please send your resume, list of at least 3 professional references including contact information and cover letter to recruitment@mercywithoutlimits.org. In your cover letter, please describe your reasons for applying, relevant qualifications, and how you learned about the position.

Mercy Without Limits is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Applicants in need of accommodation during the interview can contact HR team at recruitment@mercywithoutlimits.org.

Mercy Without Limits thank all applicants; however, only short-listed candidates will be contacted for interviews.