Position Title : Monitoring and Evaluation Officer (Whole of Syria (WoS))
Duty Station : Gaziantep, Turkey
Classification : Professional Staff, Grade P3
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 04 November 2020
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
Internal candidates
Candidates from the following non-represented member states:
Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Context:
Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Head of Sub Office – East, Southeast, Mediterranean (ESEM) Turkey Region, and in close coordination with the Syria Crisis Coordinator (L3), the successful candidate will oversee the Monitoring and Evaluation (M&E) aspects of all programmes and projects under the Syria Humanitarian Response Plan, and assist in their relevant and effective implementation, in particular in line with the expectations of International Organization for Migration’s (IOM) donors on M&E requirements. S/he will oversee and coordinate the work of M&E officers based in IOM whole of Syria hubs in close coordination with programme managers.
Core Functions / Responsibilities:
Develop and operationalize the overall framework for Project Monitoring and Evaluation in close coordination with Information Management (IM) unit ensuring that monitoring and evaluation arrangements comply with donor agreements and IOM Whole of Syria M&E strategies and requirements. Task, includes the preparation and rolling out of training materials in accordance with IOM global guidance for the field teams and partners, the elaboration of regular programmes/projects reviews, process and operations monitoring and lessons-learned workshops.
Collaborate with IOM staff, including the relevant Regional M&E Officer, and implementing partners on both quantitative and qualitative monitoring aspects to provide relevant information for ongoing evaluation of programme/project activities, effects and impacts and for complying with regular reporting requirements.
Coordinate within the IOM M&E field teams the preparation of regular monitoring reports, to be shared with relevant stakeholders such as donors and coordinate with the Syria crisis coordination team and relevant programme managers with regards to utilization of the outputs of M&E findings in Donor or Public Information materials.
Monitor and review existing monitoring mechanism, reporting documents and data collection tool. Guide the process of the M&E outputs regular sharing with relevant stakeholders ensuring that monitoring data are discussed in the appropriate forum in a timely fashion, also in terms of implications for future action. If necessary, create the discussion platform to fill any gaps.
Interact with the donor on a regular basis, to share monitoring systems and findings, and discuss avenues for improvement when necessary.
Ensure that the IOM programmes/projects planning and achievements are reflected and updated in a timely manner based on Results Based Management (RBM) framework approach.
Build and strengthen the M&E departmental capacity through the recruitment and training of experienced staff, in coordination with the Head of Sub Office.
Guide the process for identifying the key performance questions, indicators and parameters for monitoring programmes/projects performance and achievements and for comparing it to purposes and targets; design the format for performance reports and other Whole of Syria M&E tools; review field monitoring reports, analyze them for higher level results such as outcomes and conduct evaluations where possible. Identify and flag the causes of potential bottlenecks in project implementation in a timely manner and recommend necessary corrective actions.
Oversee organizations/field teams that are sub-contracted to implement special surveys and studies required for monitoring and evaluating programmes/projects results. Ensure that all third party monitoring activities are in line with IOM WoS M&E strategy, develop dedicated tools as needed including data quality control protocol. Identify relevant staff that the project might need to perform those tasks.
Develop M&E training and other capacity building tools, in coordination with relevant colleagues and missions
Review the availability and quality of existing social and economic data related to the programmes/projects area, the methods of collecting them and the degree to which they provide good baseline statistics and references for programme/project monitoring and evaluation, with a focus on outcome and impact evaluations.
Participate in missions commissioned by external partners and donors and facilitate access to M&E data to relevant stakeholders. Undertake regular visits to the field in coordination with project managers to support implementation of M&E and to identify where adaptations/corrections might be needed.
Participate in the development of the annual work plans and budgets of programmes and projects in coordination with programme managers and Resource Management Officers (RMO), in particular the programme budgets; include the required framework for the physical and process monitoring of project activities.
Oversee the M&E officers and project managers in the field to revise the programmes/projects log frame matrix on a continuous basis, particularly in the areas of the objective hierarchy, indicators and monitoring mechanisms.
Contribute to the strategic planning of IOM activities and assist Syria Crisis Coordination (SCC) team, CoMs and coordinators to implement organizational strategies under the Syria Humanitarian Response Plan. Undertake travel duties to Syria as required.
Oversee implementation and development of Commodity Tracking System (CTS). Develop Standard Operating Procedure (SOP) and guideline. Provide technical support and capacity building to IOM staff and implementing partners. Coordinate with platform service provider to ensure system is efficient and in line with IOM warehousing, logistical and monitoring and evaluation needs.
Contribute to strategic planning of Protection from Sexual Exploitation and Abuse (PSEA) network and assist in development of tools, logical Framework and provide technical support on setting up and maintenance of PSEA Inter-agency Hotline and other technical support needed by the network.
Oversee and manage the IOM Turkey Cross-border Accountability to Affected Population (AAP) mechanism. Develop SOPs, protocol and awareness raising materials. Coordinate (provide advice if needed) with relevant unit and partners to ensure complaints are responded to and feedback are incorporated in the project design and implementation.
Provide technical support and capacity building to relevant cross-border unit and implementing partners on setting up and maintenance of Cash-Voucher platform. Oversee market mapping and analysis, vendor assessment and beneficiary management and monitoring for Cash Voucher Assistance (CVA).
Coordinate with compliance, risk management, access unit to ensure M&E initiatives are in line with IOM Turkey Cross-border Risk Management Strategy.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Social Science, Political Science International Relations, Development, Business Management or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.
Experience
• Experience in project implementation and management, preferably with experience in the field of research, monitoring and/or evaluation;
• Proven experience with logical framework approach and other strategic planning approaches, M&E methods and approaches (including quantitative, qualitative and participatory), planning and implementation of M&E systems;
• Experience in facilitating learning-oriented analysis sessions of M&E data with multiple stakeholders, information/data analysis and report writing;
• Experience in M&E system design and in data processing and with computers and familiarity with Results Based Management (RBM) framework are highly desirable;
• Experience and solid understanding of post-conflict environment and community development, with a focus on participatory processes and joint management.
Skills
• Familiarity with and a supportive attitude towards processes of strengthening local organizations and building local capacities for self-management.
• Willing to undertake regular field visits, when appropriate, and interact with different stakeholders, especially primary stakeholders.
• Good level of information management skills.
• Proven ability to prepare clear and concise reports and with Statistical skills.
Languages
IOM’s official languages are English, French, and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of Arabic, French and/or Spanish is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Notes
1
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies:
Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 04 November 2020 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:
From 22.10.2020 to 04.11.2020
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: VN 2020 227 Monitoring and Evaluation Officer (Whole of Syria (WoS)) (P3) Gaziantep, Turkey (56686556) Released
Posting: Posting NC56686557 (56686557) Released
