Country: occupied Palestinian territory
Closing date: 29 Feb 2016
Position Senior International Stock Monitor
Project: Materials Monitoring Unit (MMU)
Place of Performance Palestine, Gaza
Contract Duration 03 Months and 2 weeks
Starting Date ASAP
OVERVIEW OF CTG GLOBAL
CTG Global is a managed service company specializing in Recruitment, Management Consultancy, Human Resources support services and Monitoring & Evaluation in post disaster and post conflict countries around the world.
CTG Global provides services to humanitarian organizations, government, non-governmental organizations and corporates that enables public and private sectors to focus on their core business and the achievement of their objectives in hostile and threatening environments as we provide a safe and secure environment for them to do so and alleviate them of their risks, crisis and personnel management problems.
OVERVIEW OF THE POSITION
In order to facilitate the reconstruction of post conflict Gaza, the Palestinian Authority (PA) requested to establish a Materials Monitoring Unit (MMU) to monitor the entry and use of dual use items in Gaza. The MMU is a multi-disciplinary team located in Gaza that monitors the supply chain of dual-use materials. This team of engineers, quantity surveyors, stock monitors and IT expert monitor the storage facilities, suppliers, concrete processing plants, as well as repair and constructions sites. The monitoring is managed through the Gaza Reconstruction and Materials Monitoring ERP called GRAMMS which is an online too, purpose built by our client to monitor the flow and use of dual-use materials. The Materials Monitoring Unit (MMU) is responsible for conducting site visits to potential vendors, contractors, concrete processing plants and construction projects to monitor the flow and use of dual use materials as required by the Gaza Reconstruction Mechanism. Data is collected through static and mobile devices and managed in a central databse capable of producing reports that satisfy the parties and donor due diligence requirements.
GENERAL FUNCTIONS
Role Objective:
§ Under the direct supervision of the Project Coordinator and Deputy Project Coordinator, the incumbent is required to develop strategies and implement methodologies to lead, supervise and direct the operations of MMU International and National Stock Monitors. The Senior International Stock Monitor is required to coach, mentor, train and otherwise support MMU National and International Stock Monitor staff in the fulfillment of their assigned duties. The Senior Interntional Stock Montor is to ensure completion all reports of all Stock Monitors (Nationals and Internationals) on daily warehouse security spot checks and inventory stock monitoring assessments for vendors/contractors/batch plants are recording all reports from field findings within the ERP.
Expected Output:
§ Liaise with and establish an operational network with local vendors to ensure compliance with GRM requisition, stockholding and distribution requirements.
§ Monitoring will be implemented through field visits to the authorized vendors/contractors/batch plants and through conducting warehouse inventory checks, detecting, investigating and reporting any variances between delivery notes, invoices and the ERP.
§ Monitoring, reviewing and reporting any missing security requirements of the authorised vendors/contractors/batch plants.
§ Advise, investigate and collect proof of any excess or shortage of material to document any diversion/discrepancies of dual-use material.
§ Ensure the full and proper implementation of MMU processes and procedures required under Gaza Reconstruction Mechanism (GRM).
§ Submit periodic reports to the MMU Senior International Stock Monitor team. Reports are to include the results of monthly monitoring, investigations, as well as any discrepancy or deficiency raised.
§ Investigate, collect proof to document any diversion/discrepancies of dual-use material.
§ Advise vendors on GRM requirement and assist vendors to comply with ERP usage and reporting requirements.
§ Conduct second level of monitoring to the authorised vendors/contractors/batch plants to assess/check monitoring quality performed by International and National Stock Monitors.
§ Follow up, investigate the reported discrepancies by National Stock Monitors.
§ Consolidate and report key performance indicators obtained from local service groups.
§ Motivate national team members and ensure the development of their competencies.
§ Respond to critical issues in a timely and decisive manner and operate independently with little to no direction.
§ Perform other duties as required.
§ Supervise International and National Stock Monitors and ensure compliance with project objectives.
§ Submit periodic reports to the MMU Project Coordinator, Deputy Project Coordinator. Reports are to include the results of monthly investigations, as well as any discrepancy or deficiency raised.
Project Reporting
§ Conducting field visits/spot checks and monitoring suppliers/vendors’ storage process, warehouses’ security, storage area to comply with Gaza Reconstruction Mechanism requirements.
§ Conduct systematic spot checks, run warehouse inventory, investigate shortages & excess of material and report all anomalies for a range of authorised vendors/contractors/batch plants within the ERP.
§ Follow up/investigate reported anomalies and discrepancies by National and International Stock Monitors.
Team Management
§ He/she will supervise multiple teams of National Stock Monitors.
ESSENTIAL EXPERIENCE
Education:
§ Master’s degree in a relevant discipline or Bachelor’s degree in Business Administration/Supply Chain Management or relevant discipline plus 9 additional years of relevant work experience.
Other Qualifications:
§ Demonstrated extensive experience in monitoring or managing warehouses and material in a post conflict environment.
§ Knowledge of supplies, equipment, and/or services ordering and inventory control.
§ Previous experiences in reconciling stock counts to report data.
§ ERP/Database Management skills.
§ Ability to analyse and solve problems and to fulfil and assign administrative tasks.
§ Ability to work/lead a team member in multi-national and cultural environment.
§ Strong professional oral communication, writing and analytical skills, including the development of reports, oral presentations, and technical/persuasive documents.
§ Promote teamwork and enthusiasm among team members for the provision of services to key internal and external stakeholders.
Work Experience:
§ Minimum of 9 years of progressively responsible professional experience in high volume supply chain/logistics operations, including experience in private industry and/or government/international organizations.
Geographical Experience:
§ Experience in warehouse management and inventory checks in the Middle East, with local experience in Palestinian Territories or Israel is an advantage.
Languages:
§ Fluency in English in a must with Arabic language as an advantage.
Key Competencies:
§ Hands-on performer; willing and capable of building, leading and managing a successful team.
§ Personal interest, commitment, efficiency, flexibility and willingness to work in a highly motivated team of professionals.
§ Attention to details.
§ Integrity.
§ Judgement and decision making.
§ High proficiency with computers in particulars MS Word, MS Excel, MS Outlook and the Internet.
§ High organization skills.
§ Able to work efficiently with minimal direction.
§ A strong work ethic; prepared to work additional hours to ensure timely delivery
§ Ability to adapt to difficult working environment, under pressure and with limited timeframes.
§ Professionalism; strong theoretical background and substantive experience in all phases of international supply chain operations; ability to provide technical guidance to new/junior staff
§ Planning and Organizing: ability to plan work assignments and work under pressure of frequent and tight deadlines, and with minimal directions/supervision.
§ Communication: excellent communication (spoken and written) skills.
§ Teamwork: experience supporting team in a complex multi-national, multi-cultural environment is required.
Other Relevant Information:
§ The incumbent must be mentally and physically fit.
§ The incumbent must have a clean criminal record.
§ All duties are performed in PPE: Safety Hat, Boots, and High Viz when visiting the projects.
§ Duties may require long period of standing.
§ The incumbent is required to perform night shift duty.
§ Valid international driving license.
How to apply:
Interested candidates should submit their CV along with their application letter via e-mail to careers@ctgglobal.com with reference to “BHJOB2678_975” in the subject line. Short-listed candidates will be contacted for an interview.
