TSS Project Assistant- Antakya

Project implementation

Mobile TSS team

• Implementation of daily and weekly workplans for mobile team activities, with the support of the TSS Officer
• Timely reporting of problems and challenges in the sites to TSS Officer
• Timely reporting of security and safety incidents or risks to TSS Officer / TSS Coordinator / security focal point

Partner coordination and service monitoring

• Liaise and coordinate with all humanitarian partners and stakeholders working in the sites, on a day-to-day basis
• Monitoring of service provision by partners at site level. Support to partners to achieve agreed minimum standards and service delivery quality.
• Timely reporting any gaps and/or duplication in service delivery and advocating through the appropriate mechanism for achieving agreed minimum standards and service delivery quality
• Referral of urgent needs at a settlement level to relevant humanitarian actors

Community participation and representation

• Maintain relationships with community focal points/committees in the sites, ensuring representation and participation of women, youth, and marginalized groups, supported by TSS Officer
• Support regular meetings between community representatives and humanitarian agencies, taking minutes of meetings and attendance sheets
• Support delivery of trainings to community committees, humanitarian agencies, and community members, on relevant topics (e.g. protection, fire response, TSS/TSS), alongside TSS team

Two-way communication with communities and accountability

• Systematically track types of information needs or information requested at area level
• Inform TSS Officer on what information gaps exist and coordinate plans to address them
• Gather data on community intentions and share to TSS Officer and Coordinator for longer term solution planning
• Share key messaging at area level and ensure access to information for displaced communities so that they can make informed choices
• Implement Complaints and Feedback mechanism (CFM) in the sites, including data management, referrals, rumour tracking, and closing the feedback loop

Information Management

• Feed into an updated service map at a hub level, with contact details and service details for all humanitarian (and other) services
• Compile regular reporting from partners on their activities in the sites
• Conduct regular data collection, including on service availability and standards in the sites
• Ensure all reports and data submitted are timely and accurate
• Participate in assessment and data collection exercises
• Ensure information is shared back with partners and communities, in coordination with TSS Officer

Infrastructure and site maintenance/community led projects

• Supporting regular assessment of site infrastructure and physical service delivery in the area and identification of hazards alongside safety audit (e.g. drainage, roads, water supply, community infrastructure)
• Develop and implement Community Led Projects that fulfil community identified Care & Maintenance goals where budget is available; support planning and implementation by contractors as needed
• Considering environmental impacts of infrastructure works from planning to implementation and taking all the necessary measures to mitigate the impacts as much as possible

Protection mainstreaming

• Consider gender, protection, and GBV concerns in all aspects of activities
• Undertake regular participatory safety audits
• Ensuring that all site maintenance and infrastructure and shelter interventions are carried out through a vulnerability lens; always consider accessibility to infrastructure and inclusion of people with specific needs
• Promote and adhere to ACTED’s Prevention of Sexual Exploitation and Abuse policy (for site residents, ACTED staff, partner agencies, casual labours)
• Promote participation and representation of women, youth, people with specific needs, and marginalised groups in all TSS and partner activities
• Support establishment of referral mechanisms, in collaboration with protection partners
• Support vulnerable persons including through referral to protection partners, and coordination of support at specific events (e.g. distributions, registration)
• Ensure data protection and confidentiality is respected in all activities

Project management and reporting

Planning, Implementing and Reporting

• Submission of all relevant reports and data in a timely, accurate manner (e.g. internal and external including weekly/monthly reporting, information products and updated databases etc.)
• Implement area level strategies, plans, and, where relevant, contingency plans
• Supporting MEAL activities during project implementation and addressing recommendation of AME department
• Feed into the PMF to capture project implementation progresses as needed

Logistics

• Work with TSS Officer to provide accurate BoQs for order forms in a timely manner, confirm quality of material selection if and when applicable
• Ensure a proper management and use of the project assets and stocks

Finance

• Share with TSS Officer inputs for monthly cash requirements of the project if relevant

Transparency and Compliance

• Ensuring compliance to ACTED internal procedures and donor procedures

Others

• Support Distribution and WASH teams, as needed, to conduct assessments of site infrastructure and ensure participation of community in identifying and implementing works
• Perform any additional task as requested by the line manager

Job Requirement (Qualification and Experience)

1. University degree in a relevant subject;
2. At least 2 years’ experience in a project implementation position in an NGO;
3. Excellent capacity to plan, prioritize and multitask;
4. Excellent team-working skills;
5. Flexible, and have the ability to cope with stressful situations;
6. Excellent verbal and written communication skills;
7. Good English and Turkish skills, both oral and written;
8. Excellent computer literacy, including MSOffice (Word and Excel);
9. Preferable knowledge in either (or multiple) of the following fields of intervention: TSS, WASH, Shelter/infrastructure

How to apply

We look forward to receiving your job application through this link:

https://forms.office.com/e/YRvRZSkmsv

Applications will be screened on an ongoing basis.

• Having Turkish citizenship is a must for all vacancies.
• Staff will be required to manage their own transportation from their place of residence to the office location.
• ACTED is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Turkey. The successful candidate will be required to adhere to the ACTED Code of conduct and ACTED Global Policies, especially regarding the protection of children and the protection against sexual exploitation and abuse. Rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse, and sexual harassment during employment. By applying, the job applicant confirms his/her understanding of these recruitment procedures.
• ACTED is committed to gender equity and a balanced and diverse workforce. ACTED strongly encourages qualified women, persons with disabilities, and persons from under-represented groups to apply.
• ACTED offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.
• ACTED never uses external recruitment agencies and recruitment is always free of charge.
• The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most critical concern in the recruitment and employment of staff at ACTED.
• Applicants must provide complete and accurate information about their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided.